One Source of Truth Project

Why a club might use this

The work is designed to produce a prototype evidence card and an authorised adopt, adapt, retest or stop decision; the central local boundary is that recovery choices must follow authorised financial controls, governing documents, conflicts rules and professional advice where needed.

Use it when

• Use when finances, administration or scattered systems are limiting the club's ability to focus on members and service. One Source of Truth Project is most useful when the club is prepared to act on what it learns.
• A club where the club can make one honest, authorised change at a time from a shared diagnosis, visible evidence and a scheduled continue, adapt or stop decision.
• A club with a real need for financial and operational recovery and capacity to support a low-risk prototype with a stated problem, hypothesis, resource limit and stop rule.
• A 90-day trial of One Source of Truth Project with a starting point, named participants, a resource ceiling and a scheduled continue, adapt or stop decision.

Before the club starts

• A board-approved brief naming which costs, income, obligations, assets and workload must change to restore a sustainable operating position, the local authority, people affected, fixed constraints, resource ceiling, decision date and stop conditions.
• A starting-point record and participant plan suited to a low-risk prototype with a stated problem, hypothesis, resource limit and stop rule, with accessible information, voluntary choices and a supported alternative route where needed.
• Named delivery, evidence and decision owners, including a person authorised to pause One Source of Truth Project when a safeguard, permission or boundary is not met.
• A proportionate check of governing documents, privacy, information security, accessibility, conflicts, safeguarding, work health and safety, records, finance and referral duties for the actual local design.

Capacity guide

Likely cost

Low to medium; any new expenditure remains subject to the club's authorised budget and approval process.

Lead time

Two to four weeks to establish the recovery plan, followed by a 90-day delivery cycle.

People

The president, treasurer, secretary, recovery lead and two to four task owners.

Controls and safeguards

• Use current records and the right professional or District advice; do not treat a planning worksheet as accounting, legal or insurance advice.
• Protect financial and personal information through defined access, retention and secure handover arrangements.
• The club proceeds with One Source of Truth Project without respecting this boundary: recovery choices must follow authorised financial controls, governing documents, conflicts rules and professional advice where needed. — Put the boundary in the brief and participant information, give the delivery lead stop authority and move any excluded matter to its responsible process.
• Renewal becomes a long list of projects without a shared diagnosis or trade-offs. — Link each change to the agreed health picture, select one priority and record what will pause, stop or wait.
• Consultation raises expectations beyond the authority or resources available. — Publish the decision boundary, resource ceiling and timetable and explain every accepted, deferred or declined proposal.
• The same small group carries the renewal work and becomes less sustainable. — Use workload gates, role pairing, staged delivery and a stop decision when capacity is not real.
• The controlled current Theme 6 catalogue establishes the code, title and renewal framing; the delivery content remains an internally authored draft pending full-corpus human review.
• The connected Drive refresh returned an internal error on 9 August 2026. No unseen file was inferred or promoted; the 7 August intake, duplicate decisions, quarantines, rights boundaries and public-write permission hold remain in force and no sharing was changed.
• Before local delivery, the club must approve the decision, participant choices, access arrangements, privacy and records plan, role boundaries, referral or escalation routes, resource limit and the specific control for this boundary: recovery choices must follow authorised financial controls, governing documents, conflicts rules and professional advice where needed.
• Formal human review has not started. One Source of Truth Project remains an internal initiative-specific draft until all 1,000 initiatives reach the Full-Corpus Review Build and every source, editorial, local-suitability, accessibility and governance gate is resolved.

What to measure

• Review One Source of Truth Project after 90 days. Look for whether the club can meet its commitments, cut avoidable load and explain the next operational decision, and write down one decision the evidence supports.
• One Source of Truth Project produces a prototype evidence card and an authorised adopt, adapt, retest or stop decision by the promised decision date, with evidence limitations, participation gaps and unintended effects stated.
• People affected can explain the purpose, their choices, the boundary and how to raise an access, privacy, safety or governance concern.
• The trial shows whether financial and operational recovery improved from the recorded starting point without shifting hidden workload, risk or exclusion elsewhere.
• Every accepted action has an owner, due date and completion evidence, and the club records a reasoned continue, adapt, refer, scale or stop decision.

Follow-up: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether One Source of Truth Project will change, continue or stop.

Related playbook entries

• CR-098
• CR-100

Supporting worksheets

• Budget and implementation plan
• Safety and approval check
• Progress tracker