Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.
Where this idea came from
Playbook entry
E-003 · Welcome to Rotary Club Night
Theme
Theme 2: Engagement & Belonging · Subtheme 1: Onboarding & First 90 Days
Source material
Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
The cited sources support general principles for new-member orientation, engagement and accessible events; they do not constitute Rotary International endorsement of the locally named Welcome to Rotary Club Night initiative or its detailed design.
Primary references consulted
Introducing New Members to Rotary: An Orientation Guide(Rotary International) Used for: Rotary provides a dedicated club resource for introducing and orientating new members.; New-member orientation is recognised as a distinct part of the membership experience.
Engaging Younger Professionals: Engage Emerging Leaders(Rotary International) Used for: Clubs should learn what inspires new members and connect them with meetings, projects, events and established members.; New-member ideas should be invited and taken seriously, with regular support as members find their place.
Hosting Accessible and Inclusive In-person Meetings and Events(Australian Human Rights Commission) Used for: Accessible meetings require attention to venue, communication and activities.; Inclusive event planning should address practical access before and during the event.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 An interactive welcome event for new members and invited family or support people,Storytelling and question-and-answer elements,Introductions that lead to early club connections
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Introducing New Members to Rotary: An Orientation Guide Supports: The 8 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Engage Emerging Leaders Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal. Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Hosting accessible and inclusive in-person meetings and events Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
Have all statements about club costs, membership expectations, decision rights and Rotary structures checked by an authorised officer.
Confirm whether support people or guests may attend and what confidentiality boundaries apply.
Complete local venue, event, food, technology, incident, insurance and accessibility checks.
Approve the handling and destruction of choice cards, access information, photographs and participant feedback.
Confirm use of Rotary marks, supplied materials and any ceremonial elements against current brand and club requirements.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Welcome Night Run Sheet
A timed production plan that protects conversation time and identifies every handover.
