E-012 · Theme 2 · Onboarding & First 90 Days
New Member Project Tour
Use New Member Project Tour to give new members a clear first 90 days, early relationships and a useful way to contribute.
Developed further: this summary now draws on an initiative-specific internal editorial draft and attributed references. Human review has not started and will open only at the Full-Corpus Review Build.
What could this idea change?
A consistent welcome helps people build relationships sooner and understand how they can take part.
It may suit: New and prospective members, and the club members helping them settle in.
A simple way to start
- Choose two or three projects that together show different kinds of service, and confirm with each project lead and affected partner what visitors may see, hear, ask, photograph or record. Who could lead it: Service projects chair
- Prepare a one-page stop brief stating the community need and voice, intended outcome, current stage, partners, volunteer roles, resources, risks and one honest unresolved question. Who could lead it: Each project lead
- Ask participants about mobility, sensory, transport, language, timing and format needs; issue the route, costs, clothing, safety and privacy information and offer an equivalent virtual or tabletop option. Who could lead it: Tour coordinator
- At each 20-minute stop, let the project lead or partner explain the need and current work, show one real decision or tool and invite questions without exposing beneficiaries or confidential information. Who could lead it: Project lead or authorised partner host
- Hold a short reflection comparing what participants noticed, what evidence remains unclear and which participation option, if any, fits their interests and availability. Who could lead it: Tour facilitator
What should we look for?
- After 90 days, review New Member Project Tour. Look for agreed early steps being completed, at least one useful club connection and every promised follow-up being delivered.
- Tour participants who receive complete access, safety, cost and privacy information before deciding to attend.
- Project stops that explain the community need, current stage, partner role, evidence and unresolved question rather than only activities.
- Requested introductions completed within seven days and bounded task briefs supplied before any contribution begins.
- Participants reporting at the 30-day check that they better understand how the club's projects work, including those choosing no immediate role.
Before we say yes
- Does it fit a real local need?
- Can people take part safely and fairly?
- Are the facts, permissions and Rotary branding right?
- Who will lead it, and when will we review it?