E-046 · A 90-day try-out

A club plan for Cultural Learning Workshops

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-046 · Cultural Learning Workshops
Theme: Theme 2: Engagement & Belonging · Subtheme 3: Cultural Inclusion & Belonging
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for belonging, qualified anti-racism learning, culturally safe facilitation and accountable action; they are not an endorsement of the named Cultural Learning Workshops initiative or this locally designed delivery model.

Primary references consulted

Enhancing Belonging and Engagement at Rotary (Rotary International)
Used for: Rotary frames belonging and engagement as an ongoing organisational practice in which people are valued and can contribute.; Learning should lead to more inclusive participation rather than remain a symbolic statement.
Anti-racism Training: Building Inclusive Workplaces (Australian Human Rights Commission)
Used for: Anti-racism learning needs substantive content about racism, discrimination, privilege, power and strategies for action.; Qualified, rights-based training is distinct from a generic cultural-awareness activity.
Let's Talk Race: A Guide on How to Conduct Conversations About Racism (Australian Human Rights Commission)
Used for: Community organisations can use structured, mature conversations to strengthen culture and preparedness to respond to racism.; A conversation guide does not replace advanced training or an appropriate response to a serious incident.
National Anti-Racism Framework Conversation and Consultation Guide (Australian Human Rights Commission)
Used for: Culturally safe consultation includes participant choice, equitable participation, confidentiality, de-identification and active response to harmful commentary.; Facilitators and participants need support, withdrawal choices and clear norms for engagement.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Related records 26 Cultural Inclusion Reflection Tool and 50 Purpose Statement Workshop support honest reflection and a facilitated session. Neither is a literal Cultural Learning Workshops record or supplies this guide's facilitator-selection, participant-safety, complaint-boundary and 90-day action controls.

Theme 2 source-assurance wave

What has been checked

4 current primary pages used by this guide were reopened on 9 August 2026.
8 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Enhancing Belonging and Engagement at Rotary
Supports: Belonging, accessibility, respectful participation and equitable access principles for renewal and club experience.
Does not establish: That a particular meeting model, membership pathway, leadership process or club culture is inclusive without testing with affected people.
Anti-racism Training: Building Inclusive Workplaces
Supports: The 2 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Let's Talk Race: A Guide on How to Conduct Conversations About Racism
Supports: The 8 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
National Anti-Racism Framework Conversation and Consultation Guide
Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club sponsor must approve the needs brief, facilitator selection, learning sources, participant agreement, accessibility, support route and 90-day action authority before invitations.
A workshop must not investigate or resolve a complaint, discrimination allegation, trauma, safeguarding matter or serious conflict, and the appropriate reporting pathway must remain available.
No participant may be required to disclose identity or lived experience, educate others or remain in a harmful discussion as a condition of attendance or belonging.
The club must record and review the agreed practice change; completion of a workshop alone must not be presented as evidence that the club is culturally safe or inclusive.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Cultural Learning Workshops to remove avoidable barriers so people from different backgrounds can belong and contribute on fair terms.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Cultural Learning Workshops
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Gather de-identified evidence from affected people and club processes, then write one observable learning outcome and separate any live complaint or safety matter from the workshop.	Club sponsor and inclusion lead	Six weeks before the workshop	A learning-needs brief with scope, evidence and exclusions
2	Select and brief a facilitator, checking experience, proposed method, source material, cultural safety, access approach, disclosure response and limits of competence.	Club sponsor	Four to five weeks before the workshop	An agreed facilitator brief and delivery safeguards
3	Invite participants in plain language, explain the purpose and boundaries, collect access needs privately and share the learning agreement and support contacts in advance.	Workshop coordinator	Two weeks before the workshop	An informed participant group with adjustments arranged
4	Open with the agreement and baseline question, teach the agreed content, use realistic de-identified scenarios and let people pass or step out without being asked to explain.	Facilitator	During the workshop	A completed learning session with safe participation choices
5	Convert learning into one behaviour or process change, name the owner, people to consult, support required and evidence that will show whether the change helps.	Club sponsor and participants	Before the workshop closes	A 90-day inclusion action with owner and measure
6	Offer private facilitator and participant follow-up, close or refer concerns, check the action at 30 and 90 days and decide whether further qualified learning is needed.	Club sponsor and inclusion lead	Within seven days, then at 30 and 90 days	Concern closeout, action evidence and a continue, revise or escalate decision

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
An underqualified facilitator oversimplifies culture, mishandles racism or disclosure, or reinforces stereotypes. — Select against a written capability brief, review content and methods in advance, define limits of competence and use referral routes for matters beyond the workshop.
Members with lived experience are pressured to educate the room, disclose harm or absorb defensive reactions. — Use prepared evidence and scenarios, make disclosure voluntary, compensate specialist contribution where appropriate and require the facilitator to manage harmful commentary.
A live complaint or safeguarding issue is debated publicly under the label of learning. — State confidentiality limits and the workshop exclusions, pause discussion and transfer the matter promptly to the appropriate private process.
The workshop produces positive feedback but no change in club practice. — Require an authorised 90-day action before closing, measure implementation and effect, and report the continue, revise or stop decision.
The club sponsor must approve the needs brief, facilitator selection, learning sources, participant agreement, accessibility, support route and 90-day action authority before invitations.
A workshop must not investigate or resolve a complaint, discrimination allegation, trauma, safeguarding matter or serious conflict, and the appropriate reporting pathway must remain available.
No participant may be required to disclose identity or lived experience, educate others or remain in a harmful discussion as a condition of attendance or belonging.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Cultural Learning Workshops. Look for a broader range of voices being heard, identified barriers being addressed and voluntary feedback showing a stronger sense of belonging.
Participants who received the purpose, boundaries, access choices and support route before attending.
Change between the baseline and closing confidence question for the specific skill, without treating confidence alone as proof of behaviour change.
Harmful commentary, disclosure, distress, access or complaint issues raised and the timeliness and appropriateness of the response.
The agreed behaviour or process change implemented by day 30 and its effect reviewed with affected people by day 90.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Cultural Learning Needs and Facilitator Brief

Define the problem, capability, safeguards and expected club change before selecting a workshop.

Open supporting document

Participant Learning Agreement and Adjustment Plan

Give participants clear choices and the facilitator a practical safety and access plan.

Open supporting document

Cultural Learning 90-Day Action Record

Turn workshop learning into an owned behaviour or process improvement and track whether it helps.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event brief

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Registration and follow-up log

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Feedback form

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet