E-057 · Worksheet 3

Response tracker

Use this worksheet to note where things stand and choose a few useful signs that will help the club decide what to do next. It belongs to the club pack for Rotarian Family Picnic.

Where this idea came from

Playbook entry: E-057 · Rotarian Family Picnic
Theme: Theme 2: Engagement & Belonging · Subtheme 4: Social Connection & Bonding
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Keep it simple

Do not count activity just for the sake of it. Note where things stand now and collect only what will help the club decide whether to change the idea, continue it or stop.

What will we look for?

Simple progress check
What matters	What we will look for	Where we are now	What we hope to see	How we will check	Who
	After 90 days, review Rotarian Family Picnic. Look for repeat participation, new connections across existing groups and members choosing to organise the next activity together.
	Participation across varied household types and ages, including members who do not have children or a partner.
	Site, weather, food, child-safety, access and emergency controls completed before invitations close.
	Households reporting they understood supervision, food, cost, access, photo and cancellation arrangements before attending.
	Incidents, near misses, allergen concerns, access barriers and safeguarding issues recorded, acted on and used to decide whether the format should recur.

What did we decide?

Check-in notes
Date	What we noticed	What we changed	What happens next	Who led the discussion
Day 30
Day 60
Day 90

Back to the club pack

See all E-057 pages and worksheets