E-107 · A 90-day try-out

A club plan for Career Transition Networking Night

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-107 · Career Transition Networking Night
Theme: Theme 2: Engagement & Belonging · Subtheme 6: Intergenerational & Life Stage Support
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for meaningful connection, transparent participation and privacy-minimal registration; they are not an endorsement of the named Career Transition Networking Night or any employer, host, provider or career outcome.

Primary references consulted

Engage Emerging Leaders (Rotary International)
Used for: Clubs can provide meaningful ways for members to contribute ideas, skills and leadership.
National Standards for Volunteer Involvement (Volunteering Australia)
Used for: Volunteer participation should be respectful, inclusive, supported and transparent.
Chapter 3: APP 3 Collection of Solicited Personal Information (Office of the Australian Information Commissioner)
Used for: Personal information collection should be reasonably necessary, lawful and fair.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Candidate record 63 Transitions Support Kit, record 13 Skills Matchmaker Quiz and record 54 Rotarian Speaker Exchange provide related transition, skill and member-expertise concepts. None is a literal current-title match or supplies host-interest, no-job-promise, professional-advice, minimal-registration, participant-controlled contact or data-closeout controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Engage Emerging Leaders
Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal.
Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
National Standards for Volunteer Involvement
Supports: The 32 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.
Chapter 3: APP 3 Collection of solicited personal information
Supports: Data-minimisation, collection-purpose, proportionality and consent safeguards where the Privacy Act and APP 3 apply.
Does not establish: Whether a particular Rotary club is an APP entity or whether a proposed renewal survey, diagnostic or member record is lawful in its actual circumstances.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club must approve the host, interest, opportunity-claim, professional-advice, privacy, contact, complaint and deletion boundaries before invitation.
Participation must not affect membership standing and no CV, salary, visa, health, redundancy or private transition reason may be required.
The event cannot promise work, placement, referral, professional advice or preferred access to an employer or provider.
Contact exchange must be participant-controlled and registration and connection records must be deleted on schedule.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Career Transition Networking Night to keep participation realistic as members move through different work, family, health and life stages.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Career Transition Networking Night
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Define the event's connection purpose, suitable transition themes, excluded advice and claims and any interests hosts must disclose.	Event lead and club board sponsor	Six weeks before the event	An approved networking charter
2	Recruit a varied host group, check claimed roles and public resources and brief hosts not to promise jobs, assess participants or provide specialist advice.	Host coordinator	Five weeks before the event	Briefed and transparent hosts
3	Invite participants to choose broad themes and contact options without submitting a CV, proving a transition or disclosing private circumstances.	Registration and access lead	Four weeks before the event	Data-minimal participant choices
4	Use small facilitated rounds, written question routes and optional one-to-one introductions, with the boundary repeated before contact exchange.	Facilitators	During the event	Equitable conversations and voluntary connections
5	Let each participant authorise specific contact exchanges or take a host's public contact details, and record no informal assessment or promise.	Connection desk	At the event close	Participant-controlled follow-up
6	Send verified resources and an opt-in check, address concerns and delete registration, question and connection records on schedule.	Event lead	Within two weeks	Useful follow-up and data closeout

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
Participants interpret networking as a job, referral or outcome promise. — State the connection-only purpose repeatedly and prohibit hosts from promising or implying outcomes.
Commercial, recruitment or personal interests are hidden. — Require disclosure, distinguish hosts from sponsors or recruiters and remove anyone who uses the event for undisclosed solicitation.
Sensitive employment or personal information is collected or exposed. — Do not collect CVs or private reasons, use broad themes and let participants control every contact exchange.
Peer conversation drifts into regulated or specialist advice. — Brief facilitators and provide only verified public signposts for matters requiring qualified support.
The club must approve the host, interest, opportunity-claim, professional-advice, privacy, contact, complaint and deletion boundaries before invitation.
Participation must not affect membership standing and no CV, salary, visa, health, redundancy or private transition reason may be required.
The event cannot promise work, placement, referral, professional advice or preferred access to an employer or provider.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Career Transition Networking Night. Look for members choosing workable forms of participation and staying connected without pressure to disclose private circumstances.
Participants accessing relevant conversations without submitting private employment records.
Hosts consistently distinguishing experience, public information, opportunity claims and specialist advice.
Contact exchanges made only under specific participant choice.
Registration and connection data deleted and no job or career outcome claim made without evidence.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Career Transition Networking Charter

Set an honest connection purpose and govern hosts, claims, interests and advice boundaries.

Open supporting document

Participant Introduction and Connection Card

Let each participant choose what to share and which connections to authorise.

Open supporting document

Connection Follow-Up and Data Closeout

Provide useful resources without turning the event into an employment database.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event brief

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Registration and follow-up log

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Feedback form

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet