L-125 · A 90-day try-out

A club plan for Rotary Program Education Workshop

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: L-125 · Rotary Program Education Workshop
Theme: Theme 4: Leadership, Culture & Club Experience · Subtheme 8: Rotary Knowledge
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for leadership, culture and club experience, accessibility, privacy, safety, systems or responsible governance; they are not an endorsement of Rotary Program Education Workshop, a finding that it suits any club or approval of its local design.

Primary references consulted

Rotary Clubs (Rotary International)
Used for: Rotary describes club participation through service, friendship, diversity, integrity and leadership, including online participation for people affected by schedules, mobility or distance.
Learning & Reference - learn by role (Rotary International - My Rotary)
Used for: Rotary's current Learning & Reference hub identifies president and committee roles, links role resources and provides access to role-based learning and training materials.
Rotary guidance for enhancing project impact (Rotary International - My Rotary)
Used for: Rotary provides project-planning resources to help clubs design and manage effective projects, find partners, share practice and improve impact.
Grants (Rotary International)
Used for: Rotary Foundation grants support humanitarian activities with different purposes, scales, timeframes and eligibility requirements, including sustainable and measurable outcomes for global grants.

Candidate District material

No candidate local guide was used for this version. The current initiative identity and the attributed primary references remain separate.

Theme 4 source-assurance wave

What has been checked

4 current primary pages used by this guide were reopened on 9 August 2026.
4 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Rotary Clubs
Supports: Rotary club participation context and the value of service, connection, integrity, leadership and accessible participation.
Does not establish: A local leadership appointment, governance authority, role entitlement, club decision or approval of a named initiative.
Learning & Reference - learn by role
Supports: The availability of current Rotary role resources and learning pathways for club and district leadership preparation.
Does not establish: The duties, delegation, eligibility, appointment method, authority or training completion of a particular person in a particular club.
Rotary service-project impact resources
Supports: The availability of Rotary project-planning, collaboration and impact-support resources.
Does not establish: That a project is feasible, authorised, funded, locally suitable, sustainable or demonstrably effective.
Grants
Supports: A high-level distinction between Rotary Foundation grant types, purposes, scales and outcome expectations.
Does not establish: Eligibility, funding availability, approval, compliance, project quality or the suitability of a particular grant proposal.

What still needs a person to confirm

Confirm the club's governing documents, election or appointment method, role authority, delegation, budget and reserved decisions before assigning leadership responsibility.
Confirm which incorporated-association, charity, work health and safety, privacy, safeguarding and other duties apply to the club and this local design.
Test accessibility, workload, belonging and alternative participation routes with affected members rather than inferring suitability from the guide.
Confirm every local fact, starting point, measure, cost, owner, capability claim and learning need before the club decides to proceed.
Resolve any candidate District-source provenance and approval decision without treating the candidate as controlled authority.

The source-verification release gate remains closed.

Checks still on hold

The current Theme 4 index establishes the code and title. No authoritative detailed Leadership source has been located, so this is explicitly an internally authored, source-referenced draft.
The connected Drive refresh returned an internal error on 9 August 2026. No unseen file was inferred or promoted; the 7 August intake, duplicate decisions, quarantines, rights boundaries and public-write permission hold remain in force and no sharing was changed.
Before local delivery, the club must approve the decision, participant choices, access arrangements, privacy and records plan, role boundaries, referral or escalation routes, resource limit and the specific control for this boundary: local presenters must identify current official sources, dates, access restrictions and any point that still needs District or Rotary clarification.
Formal human review has not started. Rotary Program Education Workshop remains an internal initiative-specific draft until all 1,000 initiatives reach the Full-Corpus Review Build and every source, editorial, local-suitability, accessibility and governance gate is resolved.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Members identify relevant programs and connect them to club priorities.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Program Education Workshop
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Write the decision brief for Rotary Program Education Workshop: define which current Rotary question members need to understand and apply, the starting evidence, people affected, local authority, resource limit, success signals and stop conditions.	Board sponsor and leadership-development lead	Week one	An approved decision and boundary brief
2	Publish the capability and decision need, invite interest fairly, ask about access and workload, declare conflicts and separate development from any formal appointment. Apply this specifically to Rotary Program Education Workshop and record which relevant experiences or users are still missing.	Board sponsor and leadership-development lead with the access and privacy contacts	Weeks one and two	A participant, access and information-handling plan
3	Build and test a needs-led learning session with verified content, active practice and a real transfer task for Rotary Program Education Workshop; complete the Rotary Program Education Workshop Learning Design and Practice Sheet, rehearse the boundary wording and confirm who may decide, refer, pause, recover or close the work.	Facilitator, mentor or role supervisor	Before the trial	A tested learning design and practice sheet and delivery pack
4	Use real but bounded practice, observation, reflection and specific feedback; protect confidential information and keep every reserved decision with the authorised office-holder. Capture only the evidence needed to judge whether Rotary Program Education Workshop advances accurate Rotary knowledge.	Facilitator, mentor or role supervisor	Weeks three to eight	A controlled activity and evidence record
5	Compare the evidence with the starting point, validate meaning with affected participants or users, record gaps and unintended effects and prepare a completed practice artefact, observed feedback record and application commitment without overstating what the trial proves.	Facilitator, mentor or role supervisor with an independent reviewer	Within seven days of the trial	A completed practice artefact, observed feedback record and application commitment
6	Make and record the authorised continue, adapt, refer, scale or stop decision for Rotary Program Education Workshop; explain the reason, complete every action, close unnecessary records and schedule the 90-day follow-up.	Authorised office-holder and handover recipient	By day 90	A published participant response, closed action register and next-step decision

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the selected approach against the club's actual needs, capacity and responsibilities before putting it into use.
Confirm who may decide, how conflicts and decisions will be recorded, and what support a new leader can call on.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
The club proceeds with Rotary Program Education Workshop without respecting this boundary: local presenters must identify current official sources, dates, access restrictions and any point that still needs District or Rotary clarification. — Put the boundary in the brief and participant information, give the delivery lead stop authority and move any excluded matter to its responsible process.
Selection reproduces an inner circle or creates an implied appointment. — Publish the pathway and criteria, invite broadly, declare conflicts and state that formal appointments remain separate.
A learner, mentor or committee exercises authority it does not hold. — Use a written role and delegation, decision checkpoints and an accountable office-holder.
Development creates hidden workload or unnecessary access to confidential information. — Set workload and access limits, provide supervision and use a safe exit and handover.
The current Theme 4 index establishes the code and title. No authoritative detailed Leadership source has been located, so this is explicitly an internally authored, source-referenced draft.
The connected Drive refresh returned an internal error on 9 August 2026. No unseen file was inferred or promoted; the 7 August intake, duplicate decisions, quarantines, rights boundaries and public-write permission hold remain in force and no sharing was changed.
Before local delivery, the club must approve the decision, participant choices, access arrangements, privacy and records plan, role boundaries, referral or escalation routes, resource limit and the specific control for this boundary: local presenters must identify current official sources, dates, access restrictions and any point that still needs District or Rotary clarification.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Rotary Program Education Workshop. Look for members finding authoritative information, applying it correctly and sharing a clear explanation with others.
Rotary Program Education Workshop produces a completed practice artefact, observed feedback record and application commitment by the promised decision date, with evidence limitations, participation gaps and unintended effects stated.
People affected can explain the purpose, their choices, the boundary and how to raise an access, privacy, safety or governance concern.
The trial shows whether accurate Rotary knowledge improved from the recorded starting point without shifting hidden workload, risk or exclusion elsewhere.
Every accepted action has an owner, due date and completion evidence, and the club records a reasoned continue, adapt, refer, scale or stop decision.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Rotary Program Education Workshop Capability and Outcome Brief

Define the capability, real work, authority and evidence required.

Open supporting document

Rotary Program Education Workshop Expression of Interest and Conflict Form

Support fair participation and transparent conflict management.

Open supporting document

Rotary Program Education Workshop Role, Authority and Confidentiality Agreement

Keep learning work within approved boundaries.

Open supporting document

Rotary Program Education Workshop Learning and Practice Plan

Turn the capability goal into deliberate work and feedback.

Open supporting document

Rotary Program Education Workshop Observation and Feedback Record

Capture behaviour and impact without personality judgement.

Open supporting document

Rotary Program Education Workshop Decision and Governance Check

Protect formal authority, conflicts and required approvals.

Open supporting document

Rotary Program Education Workshop Handover and Continuity Pack

Transfer work, learning, access and open decisions.

Open supporting document

Rotary Program Education Workshop Rotary Knowledge Delivery Check

Test whether Rotary Program Education Workshop genuinely advances accurate Rotary knowledge within the subtheme boundary.

Open supporting document

Rotary Program Education Workshop Learning Design and Practice Sheet

Connect verified learning to practice, feedback and a real club task.

Open supporting document

Rotary Program Education Workshop Evidence, Decision and Close-Out Record

Bring the evidence, limitations, participant response and final decision for Rotary Program Education Workshop into one accountable record.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Training guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

Open worksheet

Action plan

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

Open worksheet