M-T1-PC-01 · A 90-day try-out

A club plan for Rotary Awareness Campaign

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PC-01 · Rotary Awareness Campaign
Theme: Theme 1: Attraction & Visibility · Subtheme PC: Public Campaigns
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PC-01 · Rotary Awareness Campaign

1. Is this worth trying here?

What we hope will change: Builds recognition around one locally provable Rotary promise, then gives each audience a relevant action instead of broadcasting an undifferentiated institutional slogan.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Awareness Campaign
Step	What we will do	Who could lead it
1	Measure current awareness and define the misunderstanding or visibility gap the campaign must change.	Campaign Lead
2	Create a message house with one promise, three evidence points and audience-specific actions.	Content Strategist
3	Clear facts, rights, accessibility, brand use and electoral-communication risk before production.	Governance Reviewer
4	Release a coordinated sequence across public settings, partner channels, media and owned digital platforms.	Channel Lead
5	Respond to enquiries, compare results with the baseline and document what should continue or stop.	Follow-Up and Insights Lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Assess every public item for electoral-matter risk; where relevant, obtain qualified review and apply the required authorisation, disclosure and placement rules before publication.
Collect only contact details needed for the selected next step, show a collection notice and keep membership marketing consent separate.
HIGH - public claims, brand use, distribution permissions, electoral rules and unmanaged enquiries can create material legal or reputational exposure.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Change in prompted and unprompted local awareness

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet