M-T1-YS-20 · A 90-day try-out

A club plan for Youth Community Leadership Awards

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-YS-20 · Youth Community Leadership Awards
Theme: Theme 1: Attraction & Visibility · Subtheme YS: Youth & Schools
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-YS-20 · Youth Community Leadership Awards

1. Is this worth trying here?

What we hope will change: Recognises sustained, community-validated youth leadership while making the selection, publicity and development benefit safe and equitable.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Youth Community Leadership Awards
Step	What we will do	Who could lead it
1	Publish criteria centred on ethical leadership, inclusion and verified community benefit.	Awards governance lead
2	Invite nominations through youth services and communities beyond Rotary networks.	Outreach lead
3	Eligibility-check and redact unnecessary sensitive information before judging.	Awards administrator
4	Score independently, moderate conflicts and notify all nominees privately.	Independent panel chair
5	Present recognition and deliver the promised development opportunity.	Club president and youth lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
No pay-to-nominate, member preference or sponsor influence over judging.
Do not publicise a minor or sensitive community story without informed, revocable consent.
HIGH — nomination privacy, panel conflicts, youth publicity and delivery of the promised benefit are release-critical.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Valid nominations from diverse community sources.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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Recognition and selection planner

Use this worksheet to recognise people's contributions fairly and ask before sharing their story.

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