Rotary Experience Sharing Night

What could this idea change?

It creates a welcoming reason for people to connect around a shared interest and leave with a clear next step.

It may suit: Members, guests or community participants who would find the topic useful, and the people hosting the activity.

A simple way to start

1. Write a decision brief for Rotary Experience Sharing Night: define which experiences reveal a club strength or barrier to act on, the evidence already held, people affected, local authority, fixed constraints, success signals and stop conditions. Who could lead it: Fellowship coordinator and access contact
2. Co-design timing, cost, access, transport, dietary and participation options with a varied member group, and invite without ranking tenure or requiring personal disclosure. Who could lead it: Fellowship coordinator and access contact with the access and privacy contacts
3. Build and test an evening of short experience exchanges around service, friendship and learning; use the Experience Sharing Cards, rehearse the boundary wording, check materials and confirm who can decide, refer, pause or close the activity. Who could lead it: Hosts and safety lead
4. Host the fellowship experience with active welcome, mixed and optional participation, a quiet or early-exit option, safe transport planning and no recruitment or fundraising ambush. Capture only the evidence needed to judge whether the trial achieved its stated aim: make varied Rotary experiences visible without deciding whose is most valuable. Who could lead it: Hosts and safety lead
5. Analyse the evidence against the starting point, validate meaning with the people involved, record exceptions and unintended effects, and prepare an experience map and optional connection matches without overstating what the trial proves. Who could lead it: Hosts and safety lead and an independent reviewer

What should we look for?

• After 90 days, review Rotary Experience Sharing Night. Look for regular, voluntary contact across the club and early follow-up when someone becomes unexpectedly disconnected.
• Rotary Experience Sharing Night produces an experience map and optional connection matches by the promised decision date, with evidence limitations and any participation gaps stated.
• The participant mix crosses existing friendship groups, tenure and attendance patterns, with gaps recorded.
• Access, dietary, transport, cost and communication requests are resolved or honestly explained before the activity.
• Follow-up shows whether new connections continued without creating obligation, unwanted contact or a closed social circle.

Before we say yes

• Does it fit a real local need?
• Can people take part safely and fairly?
• Are the facts, permissions and Rotary branding right?
• Who will lead it, and when will we review it?