R-086 · Worksheet 2

Event plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards. It belongs to the club pack for Rotary Weekend Service Teams.

Where this idea came from

Playbook entry: R-086 · Rotary Weekend Service Teams
Theme: Theme 3: Retention & Member Support · Subtheme 6: Flexible Participation
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Who is this for?

What we hope people will get from it: Busy members contribute through well-scoped weekend activities without relying on regular meeting attendance.

Who should be there, what will help them take part and what is the smallest useful session?

Plan the session

Session plan
When	What happens	Who leads	Access or safety	Follow-up
Before	Check the purpose, place or platform, permissions and who is doing what
Welcome	Explain why people are here, what choices they have and how to ask for help
Main activity	Run the activity and check that people are comfortable and included
Close	Explain what happens next and how people will hear back
After	Store notes safely, deal with any problems and follow up

Back to the club pack

See all R-086 pages and worksheets