M-T1-CP-01-SD-04 — Media Release Template

Release control

Adaptation note

For local media and community-information outlets. Explain the Community Open Day as an accessible way to meet Rotarians, explore current projects and learn about service opportunities. Lead with community value, not membership recruitment. Verify every program, partner, venue, quotation and community-impact statement. Include access, cost, the public response route, image rights and an authorised media contact. The primary action is publication or an approved interview/image enquiry. Log pickup and corrections and route public enquiries to the monitored event contact.

Instructions

1. Create one release for one approved Open Day and one release timing. Do not combine draft and confirmed arrangements.
2. Complete the controlled fields from the approved event brief, venue confirmation, fact ledger, rights register and media approval.
3. Delete the quotation block if no written quotation approval exists. Delete online-access wording if the event is fully in person.
4. Do not describe projected attendance, community impact, partnerships, accessibility or program items as confirmed without evidence.
5. Obtain approval from the Initiative Lead, Communications Lead, authorised spokesperson, Accessibility Reviewer, Rights Custodian, Brand Reviewer and Digital Lead before distribution.
6. Resolve all double-brace fields. A release candidate containing an unresolved field remains in REVIEW.

Controlled fields

Configured media release

MEDIA RELEASE Release timing: {{RELEASE_TIMING}} Issued by: {{HOST_ENTITY}} Asset code: M-T1-CP-01-SD-04 Version: {{VERSION_ID}} Approval date: {{APPROVAL_DATE}}

{{HOST_ENTITY}} invites the community to {{PUBLIC_EVENT_NAME}}

{{VALUE_PROMISE}}

{{MEDIA_DATELINE}} — {{HOST_ENTITY}} will host {{PUBLIC_EVENT_NAME}} on {{EVENT_DATE_LONG}} from {{START_TIME}} to {{END_TIME}} {{TIME_ZONE}} at {{VENUE_NAME}}, {{VENUE_ADDRESS}}.

{{PURPOSE_SENTENCE}}

Visitors will be able to learn about current Rotary service activity, speak with the people involved and explore approved ways to take part. {{APPROVED_EVENT_DETAIL}}

{{APPROVED_FACT}}

“{{APPROVED_QUOTE}}”

— {{QUOTE_NAME_AND_ROLE}}

The approved cost is {{COST_TEXT}}. Respond by {{RSVP_DEADLINE}} at {{RSVP_URL}}. Access information and adjustment requests are available through {{ACCESSIBILITY_CONTACT}}.

Media contact

{{MEDIA_CONTACT}}

About the host

{{APPROVED_HOST_BOILERPLATE}}

Notes to editors

• Event: {{PUBLIC_EVENT_NAME}}
• Date: {{EVENT_DATE_LONG}}
• Time: {{START_TIME}}–{{END_TIME}} {{TIME_ZONE}}
• Venue/access: {{VENUE_NAME}}, {{VENUE_ADDRESS}} / {{ONLINE_ACCESS_ROUTE}}
• Interview, attendance or image arrangements: {{MEDIA_ACCESS_ARRANGEMENTS}}
• Released images and credits: {{MEDIA_IMAGE_CREDITS}}
• Change, cancellation or weather route: {{CHANGE_AND_WEATHER_ROUTE}}

Media fact ledger

Add a row for every factual claim. A quotation needs both a source record and written approval.

Review and release checklist

• [ ] The headline and lead foreground community value rather than membership recruitment.
• [ ] Every project, partner, program item, date, time, address, cost and capacity statement matches an approved source.
• [ ] Every quotation, image, logo and partner mark has a recorded permission and permitted-use scope.
• [ ] The spokesperson and monitored media contact are ready to respond.
• [ ] The public response, privacy, access and change routes have passed direct, mobile and keyboard tests.
• [ ] Any QR code has a visible URL and passed final-size print scanning.
• [ ] The release contains no unresolved double-brace fields.
• [ ] Media distribution list, embargo handling, pickup monitoring and correction owner are assigned.
• [ ] Final accessible and editable versions, approval evidence and checksum are retained under this asset code.

Review record