M-T1-CP-02-SD-02 — Volunteer Roster Template

Release control

Controlled field	Controlled value
Status	REVIEW — configured derivative; not approved for operational release
Supporting-document code	M-T1-CP-02-SD-02
Exact derivative title	Volunteer Roster Template
Source initiative	M-T1-CP-02 - Local Markets Engagement
Source initiative code	M-T1-CP-02
Source initiative title	Local Markets Engagement
Initiative disposition	Absorbed as overlay
Canonical parent	M-T1-CP-14 - Pop-Up Rotary Activation System
Canonical parent code and title	M-T1-CP-14 - Pop-Up Rotary Activation System
Named overlay or migration label	Local Market Activation
Redirect or tombstone route	Permanent overlay alias from M-T1-CP-02 to M-T1-CP-14; retain M-T1-CP-02-SD-02 as the stable market-overlay asset code
Production family	F02 — People, Roster and Safety
Family master	Playbook_F02_People_Roster_Safety_Master.md
Family master version	1.0, issued 1 August 2026
Index authority	Playbook Supporting Documents Master Index v1.1, issued 2 August 2026
Family / master version	F02 / 1.0
Recorded master SHA-256	e9c57df5391e7774a9c00b8ac8ca21906d0c5c2f1e87592601079309620a9b74
Authoritative index	Playbook_Supporting_Documents_Master_Index.md v1.1
Configured master variant	F02 Section 20 — M-T1-CP-02-SD-02 Local Market Activation roster overlay
Derivative version	0.1
Release status	REVIEW — initiative-configured working derivative; local approval required before operational release

Adaptation note: This is the Local Market Activation roster overlay for the Pop-Up Rotary Activation System. It requires market/date/location/shift coding; setup and pack-down pairs; active conversation, data-custody and relief coverage; weather, wind, public-flow and organiser escalation briefings; task rotation; and shift-level conversation and follow-up handover.

This roster supports planning and governance. It does not determine legal duties, insurance cover, safeguarding requirements or market-organiser conditions. Confirm the current local position before use.

1. Instructions

Create one controlled roster per market occurrence and use the same market, date, location and shift codes in F01 and F05 records.
Enter only people who have accepted a defined role and completed the required competency, screening and briefing gate.
Do not roster a person alone to manage public engagement, sensitive data, weather response and breaks.
Keep private contact and adjustment details in the restricted roster; issue a separate public duty list.
Record actual attendance, breaks, handovers, conversations and accepted follow-up at the end of every shift.

2. Controlled activation fields

Field	Entry
Market / organiser	______________________________
Market code	______________________________
Date and location code	______________________________
Public operating time	______________________________
Approved footprint / stall position	______________________________
Access, setup and vehicle window	______________________________
Pack-down / site-clear deadline	______________________________
Event lead	______________________________
Roster lead	______________________________
Shift lead(s)	______________________________
Safety / first-aid contact	______________________________
Safeguarding contact	______________________________
Data custodian	______________________________
Organiser control contact	______________________________
Controlled roster/contact location	______________________________
Related F01 and F05 records	______________________________

3. Market readiness gate

Gate	Approved evidence or condition	Owner	Complete
Market terms, access, footprint, weights and permitted activity	______________________________	__________________	[ ]
Weather/wind monitoring and shutdown triggers	______________________________	__________________	[ ]
Emergency, lost-person, aggressive-conduct and organiser routes	______________________________	__________________	[ ]
Insurance and local safety review	______________________________	__________________	[ ]
Data capture, privacy notice, device/paper custody and follow-up	______________________________	__________________	[ ]
Safeguarding and photography controls	______________________________	__________________	[ ]
Accessible stall approach and conversation option	______________________________	__________________	[ ]
Safe setup/pack-down travel, lifting and buddy arrangements	______________________________	__________________	[ ]

Gate decision / reviewer / date: ______________________________________________

4. Required roster pattern

Setup pair with market access, footprint, weights and asset instructions.
A named shift lead for every operating period.
Approved public-facing coverage that never leaves one person to manage engagement, data, weather and breaks alone.
Conversation hosts positioned forward of the table where the organiser permits.
A data custodian controlling paper cards and devices.
A relief host who can cover breaks without closing the stall or exposing data.
A pack-down pair responsible for assets, waste, site sweep and organiser handback.

5. Controlled internal roster

Shift code	Volunteer ID / preferred name	Role	Start	Finish	Briefing	Shift lead	Planned break	Relief	Contact confirmed	Adjustment flag only	Handover to	Sign-on	Sign-off
SETUP	__________________	Setup / logistics	______	______	______	__________________	______	__________________	Yes / Pending	Restricted / None	__________________	[ ]	[ ]
______	__________________	Shift lead	______	______	______	__________________	______	__________________	Yes / Pending	Restricted / None	__________________	[ ]	[ ]
______	__________________	Conversation host	______	______	______	__________________	______	__________________	Yes / Pending	Restricted / None	__________________	[ ]	[ ]
______	__________________	Data custodian	______	______	______	__________________	______	__________________	Yes / Pending	Restricted / None	__________________	[ ]	[ ]
______	__________________	Relief / roaming host	______	______	______	__________________	______	__________________	Yes / Pending	Restricted / None	__________________	[ ]	[ ]
PACK	__________________	Pack-down / site sweep	______	______	______	__________________	______	__________________	Yes / Pending	Restricted / None	__________________	[ ]	[ ]

6. Critical coverage check

Function	Setup	Opening	Peak	Break relief	Closing/pack-down	Backup accepted
Shift authority	__________________	__________________	__________________	__________________	__________________	[ ]
Weather/wind monitoring	__________________	__________________	__________________	__________________	__________________	[ ]
Conversation hosting	__________________	__________________	__________________	__________________	__________________	[ ]
Data and device custody	__________________	__________________	__________________	__________________	__________________	[ ]
Safety/first aid/safeguarding	__________________	__________________	__________________	__________________	__________________	[ ]
Asset and site control	__________________	__________________	__________________	__________________	__________________	[ ]

7. Shift briefing

Briefing item	Instruction or trigger	Owner	Confirmed
Purpose and approved visitor message	______________________________	__________________	[ ]
Footprint, public flow and accessible approach	______________________________	__________________	[ ]
Wind, weather, heat and shutdown route	______________________________	__________________	[ ]
Emergency, lost person and first aid	______________________________	__________________	[ ]
Aggression, harassment and organiser escalation	______________________________	__________________	[ ]
Safeguarding and photography	______________________________	__________________	[ ]
Data notice, forms, device and follow-up custody	______________________________	__________________	[ ]
Breaks, rotation, hydration and fit-for-task reporting	______________________________	__________________	[ ]
Handover, site sweep and asset return	______________________________	__________________	[ ]

8. Shift handover

Shift code	Outgoing lead	Incoming lead	Time	People/break status	Weather/site status	Assets/stock	Data/forms/device	Follow-up actions	Accepted
__________________	__________________	__________________	______	__________________	__________________	__________________	__________________	__________________	[ ]

9. Public duty list

Do not include telephone numbers, full legal names where unnecessary, adjustment details, screening status or emergency contacts.

Time	Public role	Preferred name	Stall zone	Ask this person about
______	__________________	__________________	__________________	__________________
______	__________________	__________________	__________________	__________________

10. Actual shift record and learning

Shift code	Actual attendance	Breaks delivered	Conversations	Enquiries handed to F05	Late change/no-show	Weather or safety exception	Improvement owner/date
__________________	____	____	____	____	__________________	__________________	__________________

Counts are operational learning measures, not permission to pressure visitors or add people to a marketing list.

11. Close-out and REVIEW approval

[ ] Every person is signed off and has a safe departure plan.
[ ] Equipment, weights, signs, keys, data, forms and devices are reconciled.
[ ] Site sweep and organiser handback are accepted.
[ ] Safety, safeguarding, welfare or privacy matters are transferred by restricted reference.
[ ] Shift-level follow-up is owned and due-dated.
[ ] Public copies and surplus contact exports are removed under the approved records route.

Approval role	Name	Decision	Date	Evidence
Roster/shift lead	__________________	Reconciled / Return for action	__________	__________________
Safety/data reviewer	__________________	Controls accepted / Conditions	__________	__________________
Event lead	__________________	Approved / Not approved	__________	__________________

Until approved, this derivative remains REVIEW.