M-T1-CP-05-SD-03 — Volunteer Schedule

Release control

Controlled field	Controlled value
Status	REVIEW — configured derivative; not approved for operational release
Supporting-document code	M-T1-CP-05-SD-03
Exact derivative title	Volunteer Schedule
Source initiative	M-T1-CP-05 - Community BBQ Series
Source initiative code	M-T1-CP-05
Source initiative title	Community BBQ Series
Initiative disposition	Absorbed as overlay
Canonical parent	M-T1-CP-08 - Neighbourhood Outdoor Connection Event
Canonical parent code and title	M-T1-CP-08 - Neighbourhood Outdoor Connection Event
Named overlay or migration label	Community BBQ food-led module
Redirect or tombstone route	Permanent overlay alias from M-T1-CP-05 to M-T1-CP-08; retain M-T1-CP-05-SD-03 as the stable volunteer-schedule overlay asset code
Production family	F02 — People, Roster and Safety
Family master	Playbook_F02_People_Roster_Safety_Master.md
Family master version	1.0, issued 1 August 2026
Index authority	Playbook Supporting Documents Master Index v1.1, issued 2 August 2026
Family / master version	F02 / 1.0
Recorded master SHA-256	e9c57df5391e7774a9c00b8ac8ca21906d0c5c2f1e87592601079309620a9b74
Authoritative index	Playbook_Supporting_Documents_Master_Index.md v1.1
Configured master variant	F02 Section 20 — M-T1-CP-05-SD-03 Community BBQ volunteer-schedule overlay
Derivative version	0.1
Release status	REVIEW — initiative-configured working derivative; local approval required before operational release

Adaptation note: This derivative schedules the Community BBQ food-led module from first site access through final handback. It separates site/equipment, food, welcome, payment, registration, safety and close-out streams; includes preheat, first service, peak, last service and cleaning milestones; requires overlapping food handovers, relief and heat/fatigue controls; and records actual shifts and breaks for review.

This schedule does not establish legal, food-safety, electrical, gas, fire, employment, fatigue or insurance requirements. Use the approved local F01 plan and food-safety process for the actual menu, site, people and equipment.

1. Instructions

Complete the local review gate and approved operating timeline before placing names against duties.
Build shifts around total duty, including travel, setup, briefing, handover, cleaning and pack-down.
Schedule incompatible duties separately: raw/cooked food, service, cash, waste, registration and public-contact items must follow the approved transition and hygiene plan.
Overlap outgoing and incoming food shifts long enough to transfer food status, stock, checks and equipment condition.
Assign relief before promising breaks; rotate high-heat, repetitive and high-contact work.
Record actual start, finish and break times, late changes and accepted handovers.

2. Controlled occurrence fields

Field	Entry
BBQ occurrence / code	______________________________
Date and location	______________________________
Site-access / handback window	______________________________
Approved service period	______________________________
Event lead / alternate	______________________________
Schedule and roster lead	______________________________
Food-safety lead / alternate	______________________________
Safety / first-aid lead	______________________________
Safeguarding lead	______________________________
Payment/cash custodian, if used	______________________________
Registration/data custodian, if used	______________________________
Related F01 plan / F02 Food Safety Guide	______________________________
Controlled contact and incident-record locations	______________________________
Version / prepared / review date	______________________________

3. Release gate

Required decision	Evidence or approved condition	Owner	Complete
Site, venue/land-manager and organiser approvals	______________________________	__________________	[ ]
Menu and end-to-end food process locally approved	______________________________	__________________	[ ]
Gas/electrical/fire/equipment and public-separation controls	______________________________	__________________	[ ]
Weather, shade, water, toilets and accessible route	______________________________	__________________	[ ]
Emergency, first aid, safeguarding and incident route	______________________________	__________________	[ ]
Food, cash, waste, registration and public-task separation	______________________________	__________________	[ ]
Volunteer competency, briefing, relief and safe departure	______________________________	__________________	[ ]
Insurance and records requirements	______________________________	__________________	[ ]

Gate decision / reviewer / date: ______________________________________________

4. Required schedule streams

Stream	Required scope	Accountable lead	Alternate
Site and equipment	Access, shade, barriers, gas/electrical equipment, inspection, shutdown	__________________	__________________
Food	Receipt, storage, preparation, cooking, service, cleaning, waste and leftovers	__________________	__________________
Welcome/community conversation	Visitor orientation and conversation away from unsafe food/equipment zones	__________________	__________________
Cash/payment	Controlled payment work and safe transition before food duty	__________________	__________________
Registration/enquiries	F05 notice, minimum data, secure device/forms and handover	__________________	__________________
Safety/first aid/food oversight	Continuous approved coverage for the full duty period	__________________	__________________
Relief/welfare	Breaks, hydration, heat rotation, fit-for-task and safe departure	__________________	__________________
Pack-down/handback	Last service, cooling/disposal decision, cleaning, assets, waste and site acceptance	__________________	__________________

5. Master run schedule

Complete both planned and actual times. Duplicate rows as needed.

Milestone / stream	Planned start	Planned finish	Lead / team	Prerequisite or approved check	Relief / break	Handover output	Actual start/finish	Exception reference
Site access and initial inspection	______	______	__________________	Access authority / weather check	__________________	Site accepted for setup	__________________	__________________
Shade, barriers and public zones	______	______	__________________	Layout / anchoring / access route	__________________	Setup inspection	__________________	__________________
Gas/electrical equipment setup	______	______	__________________	Competence / equipment / fire controls	__________________	Safe-to-energise authority	__________________	__________________
Food receipt and storage	______	______	__________________	Approved supplier / receipt controls	__________________	Food status record	__________________	__________________
Preparation	______	______	__________________	Hygiene / task separation	__________________	Preparation status	__________________	__________________
Preheat / cooking readiness	______	______	__________________	Approved equipment and food checks	__________________	Food lead authorisation	__________________	__________________
Volunteer briefing/sign-on	______	______	__________________	Roles, controls, stop route	__________________	Ready-to-start confirmation	__________________	__________________
Welcome/registration setup	______	______	__________________	Safe zone / data route / messages	__________________	Public-ready check	__________________	__________________
First service	______	______	__________________	Food and site opening approvals	__________________	Service status	__________________	__________________
Peak service	______	______	__________________	Stock / queue / relief coverage	__________________	Peak handover	__________________	__________________
Mid-service control review	______	______	__________________	Food, people, weather, stock	__________________	Continue/modify/pause decision	__________________	__________________
Last service	______	______	__________________	Announced close / stock decision	__________________	No-new-service confirmation	__________________	__________________
Leftover/cooling/disposal decision	______	______	__________________	Approved food plan	__________________	Recorded disposition	__________________	__________________
Cleaning and equipment shutdown	______	______	__________________	Gas/electrical/waste controls	__________________	Equipment safe/clean	__________________	__________________
Asset count and waste removal	______	______	__________________	Custody / disposal routes	__________________	Count and transfer	__________________	__________________
Final site check/handback	______	______	__________________	People accounted / records secured	__________________	Accepted handback	__________________	__________________

6. Volunteer shift schedule

Volunteer ID / preferred name	Role / stream	Shift start	Shift finish	Briefing time	Supervisor	Planned break(s)	Relief	Task restriction / adjustment flag	Handover to	Sign-on	Sign-off
__________________	__________________	______	______	______	__________________	__________________	__________________	Restricted record / None	__________________	[ ]	[ ]
__________________	__________________	______	______	______	__________________	__________________	__________________	Restricted record / None	__________________	[ ]	[ ]
__________________	__________________	______	______	______	__________________	__________________	__________________	Restricted record / None	__________________	[ ]	[ ]

7. Shift readiness and briefing

Volunteer ID	Role accepted	Task competence verified	Food module, if relevant	Site/emergency	Heat/fatigue/breaks	Safeguarding/conduct	Data/cash boundary	Ready
__________________	[ ]	[ ]	[ ] / N/A	[ ]	[ ]	[ ]	[ ] / N/A	[ ]
__________________	[ ]	[ ]	[ ] / N/A	[ ]	[ ]	[ ]	[ ] / N/A	[ ]

[ ] Late arrivals receive the required briefing before entering a food or safety-controlled zone.
[ ] No person is assigned overlapping duties at the same peak time.
[ ] Relief exists for cooks, handlers, welcome hosts and safety-critical roles.
[ ] Water, shade, rest and safe transport arrangements reflect total duty and weather.

8. Food-shift handover

Date/time	Outgoing lead	Incoming lead	Food/storage status	Checks and approved limits	Stock/ingredients	Equipment condition	Cleaning/waste	Open action	Accepted
__________	__________________	__________________	__________________	__________________	__________________	__________________	__________________	__________________	[ ]

An unaccepted handover blocks the incoming team from independently continuing the affected food task.

9. Break, welfare and actual-time record

Volunteer ID	Planned break	Relief person	Actual start	Actual finish	Role rotation or adjustment	Heat/fatigue concern reference	Shift-lead check
__________________	__________________	__________________	______	______	__________________	None / __________	__________________
__________________	__________________	__________________	______	______	__________________	None / __________	__________________

10. Change control

Date/time	Planned item changed	Reason	People/food/safety impact reviewed	Replacement / relief	Approved by	Communicated and acknowledged
__________	__________________	__________________	__________________	__________________	__________________	[ ]

11. Close-out and REVIEW approval

[ ] Actual start, finish and break times are complete.
[ ] Every person has signed off and has safe departure arrangements.
[ ] Food status, equipment, stock, cleaning, waste and site handback are reconciled.
[ ] Data, cash, keys and assets have accepted custody.
[ ] Control failures, incidents and welfare matters are transferred by restricted reference.
[ ] Overtime, missed breaks, late changes and no-shows have an improvement owner.

Approval role	Name	Decision	Date	Evidence
Schedule/roster lead	__________________	Schedule reconciled / Return for action	__________	__________________
Food-safety and safety leads	__________________	Controls accepted / Conditions	__________	__________________
Event lead	__________________	Approved / Not approved	__________	__________________

Until approved, this derivative remains REVIEW.