M-T1-CP-08-SD-02 — Community Event Flyer

Release control

Adaptation note

For residents who use or live near the park, promoting relaxed community interaction. State the exact activity, site, access, transport, weather/change route, cost and any approved age, supervision or safety conditions. Do not call the event family-friendly or accessible without supporting facts. The primary action is to attend or register through the approved route. Publish material changes through the same channels used for promotion; thank consented participants and offer one relevant community route.

Instructions

1. Use the approved public event name; the legacy title “Rotary in the Park” may appear only as an approved public title or controlled alias.
2. Build A4 print, accessible digital PDF and channel-sized image versions from this one approved copy source.
3. Complete the full public details before design. A reader must understand the activity and act without scanning a QR code.
4. Add the conditions block whenever age, supervision, mobility, weather, equipment, clothing, participation or safety requirements apply.
5. Use only approved District 9510 artwork. Keep essential words as live text, preserve strong contrast and provide meaningful alt text.
6. Resolve every controlled field; delete any optional line that is not applicable.

Controlled fields

Configured flyer copy

{{PUBLIC_EVENT_NAME}}

{{VALUE_PROMISE}}

{{EVENT_DATE_LONG}} {{START_TIME}}–{{END_TIME}} {{TIME_ZONE}} {{VENUE_NAME}}, {{VENUE_ADDRESS}} Meet at: {{SITE_WAYFINDING}}

{{PURPOSE_SENTENCE}}

What to expect

• {{APPROVED_FEATURE_1}}
• {{APPROVED_FEATURE_2}}
• {{APPROVED_FEATURE_3}}

Cost: {{COST_TEXT}} Access: {{ACCESSIBILITY_SUMMARY}} Transport and parking: {{TRANSPORT_AND_PARKING}} Participation conditions: {{PARTICIPATION_REQUIREMENTS}} Weather, relocation or cancellation information: {{CHANGE_AND_WEATHER_ROUTE}}

Respond by {{RSVP_DEADLINE}}

{{RSVP_URL}}

QR code destination: {{VISIBLE_SHORT_URL}}

Questions or access requests: {{ACCESSIBILITY_CONTACT}}

Hosted by {{HOST_ENTITY}}.

Privacy information: {{PRIVACY_NOTICE_URL}}

Production and publication checklist

• [ ] Public name and use of the “Rotary in the Park” alias are approved against the canonical title.
• [ ] The exact outdoor activity and all site permissions are confirmed.
• [ ] Full date, time zone, site, meeting point, cost and response details are readable without the QR code.
• [ ] Age, supervision, physical, equipment, clothing and safety conditions are stated accurately and neutrally.
• [ ] Access wording identifies specific confirmed provisions and a monitored adjustment route; it does not claim “fully accessible”.
• [ ] Weather decision time, owner and same-channel correction route are operational.
• [ ] The canonical URL, privacy notice, form receipt, cancellation route and visible short URL pass testing.
• [ ] The final QR scans from printed A4 at representative distance on current iOS and Android devices.
• [ ] Final-size type, contrast, reading order, alt text and searchable digital text pass review.
• [ ] Official marks and all images have source/rights evidence; no mark is copied from another document.
• [ ] All double-brace fields are resolved in each output and every channel uses identical core facts.
• [ ] Change publication, participant thanks and the one approved community follow-up have assigned owners.

Review record