M-T1-CP-17-SD-02 — Library Partnership Guide

Release control

OPERATIONAL DRAFT — NOT A LIBRARY APPROVAL OR LEGAL AGREEMENT

A simple approved display permission/operational brief may be sufficient for a low-risk display. If either party undertakes material obligations, exchanges value, shares data, licenses intellectual property, assumes material risk or requires formal rights, stop and use a counsel-reviewed F06 term sheet/agreement route.

Adaptation note

For library managers, programming/community-engagement leads and relevant facilities/communications staff. Establish a respectful, maintainable pathway for a Rotary information display. Confirm the library-approved community-information purpose, audience, site, format, accessibility, content-neutrality, cultural/child-youth, fire/facilities and safety requirements; content and mark approvals; display period; inspection, replenishment, cleaning, repair and removal; public contact/data boundary; complaint/correction and urgent-removal routes.

Instructions

1. Use only as the Library Display overlay under the canonical Pop-Up Rotary Displays initiative; keep the CP-17 asset code.
2. Begin with a no-commitment discovery conversation. Verify the library entity, decision-maker, facilities/content reviewers and authority to approve the display.
3. Prefer a low-risk public information route that collects no personal data. If a QR opens a response form, invoke F05 privacy/consent controls and show a human-readable URL.
4. Use only approved District 9510 and library assets. Every image, quotation, project claim, translation and third-party mark needs source/rights evidence.
5. Do not install, affix, replenish, photograph, promote or collect data until the written permission/operational record is complete.
6. Inspect and maintain the display through named owners and dates. Remove expired, damaged, incorrect or unapproved content promptly.
7. Apply the escalation decision before issue; where material obligations/rights exist, obtain qualified local legal review.

Controlled fields

Configured discovery record

Asset: M-T1-CP-17-SD-02 — Library Partnership Guide Version: {{VERSION_ID}} Review date: {{APPROVAL_DATE}} Reviewers: {{REVIEWERS}}

Configured written display permission and operational brief

1. Parties and status

{{ROTARY_ENTITY}} and {{LIBRARY_ENTITY}} record the approved operational arrangements for {{DISPLAY_NAME}}. Rotary lead: {{ROTARY_LEAD}}. Library lead: {{LIBRARY_LEAD}}.

This brief records permission and responsibilities only to the extent approved by the library and Rotary. Its escalation decision is {{LEGAL_ESCALATION_DECISION}}.

2. Community-information purpose

{{COMMUNITY_PURPOSE_AND_AUDIENCE}}

Required no-implied-endorsement wording: {{NO_ENDORSEMENT_WORDING}}

3. Site, format and installation

• Approved site/location: {{SITE_AND_LOCATION}}
• Formats, sizes, materials and quantities: {{FORMATS_SIZES_AND_MATERIALS}}
• Installation method, owner and timing: {{INSTALLATION_METHOD}}
• Safety, fire and facilities controls: {{SAFETY_FIRE_AND_FACILITIES}}

No installation method, fixture, material or electrical item may be substituted without library facilities approval.

4. Approved content, access, brand and rights

• Exact approved content/versions: {{APPROVED_CONTENT}}
• Access, language and inclusion: {{ACCESS_LANGUAGE_AND_INCLUSION}}
• Content-neutrality, cultural and child/youth rules: {{CONTENT_NEUTRALITY_AND_CULTURAL_RULES}}
• Marks, images, credits and rights: {{BRAND_AND_RIGHTS}}

Essential information must remain readable as text. Claims, dates, contacts and links require a versioned fact check.

5. QR, links, public contact and data boundary

• QR/link permission and tested route: {{QR_AND_LINK_ROUTE}}
• Approved public contact: {{PUBLIC_CONTACT_ROUTE}}

The default is a public information route with no personal-data collection. If an approved QR opens a response form, the display must show a visible human-readable URL and the linked form must pass F05 notice, consent, access, retention and correction controls before publication.

6. Display period and maintenance

• Install/start: {{DISPLAY_START}}
• End/removal: {{DISPLAY_END}}
• Inspection, cleaning, replenishment, repair and version checks: {{INSPECTION_AND_MAINTENANCE}}

Brochures may be replenished only by the approved owner and to the approved version/quantity.

7. Complaints, corrections, urgent removal and close-out

• Complaint, correction, damage and urgent-removal route: {{COMPLAINT_CORRECTION_AND_REMOVAL}}
• Close-out, asset/data/link and records treatment: {{CLOSEOUT_AND_RECORDS}}

The library’s urgent safety, facilities or content removal instruction takes effect through the approved route. The Rotary owner records removal and follow-up without disputing it at the display site.

Content and maintenance register

QR and link validation record

Legal-instrument escalation gate

Recorded decision: {{LEGAL_ESCALATION_DECISION}}

Release and close-out checklist

• [ ] CP-17 is treated as the Library Display overlay under CP-04.
• [ ] Correct library entity, decision-maker, facilities/content reviewers and authority are verified.
• [ ] Purpose, audience, site, format, materials, installation and display period have written approval.
• [ ] Accessibility, language, content-neutrality, cultural/child-youth, fire, facilities and safety controls pass.
• [ ] Exact copy, claims, images, translations, marks and rights are versioned and approved.
• [ ] QR/data decision, visible URL, privacy route and final-size link tests pass where applicable.
• [ ] Inspection, replenishment, cleaning, repair, correction, urgent removal and close-out have named owners.
• [ ] No public list, unapproved form or hidden personal-data capture is connected to the display.
• [ ] No-implied-endorsement wording is used where required.
• [ ] Legal escalation triggers are completed and the decision is approved/evidenced.
• [ ] The installed display matches the approved proof and contains no unresolved controlled fields.
• [ ] Removal, asset disposition, link closure and final evidence are recorded at {{DISPLAY_END}}.

Review record