M-T1-CP-19-SD-02 — Safety Checklist

Release control

Adaptation note: This derivative applies the canonical cleared service-delivery controls for Rotary Volunteer Day. It defines the task and boundary between volunteer and licensed/technical work; confirms site, landowner, environmental, traffic, tool, plant, substance, insurance and child-safe requirements; matches capability to tasks; controls site inspection, zones, equipment, PPE, briefing and stop-work; and accounts for people, tools, waste and site condition at close.

This checklist supports an approved safety process; it is not a risk assessment, safe-work method, legal opinion, technical instruction or insurance determination. The accountable organisation and competent project/safety leads must confirm the current jurisdiction, site and task requirements.

1. Instructions

1. Define the service task, beneficiary, site, completion standard and exclusions before accepting volunteers.
2. Complete the project gate and task-specific approved risk method before assigning names.
3. Appoint a competent project lead and task supervisors; verify licences, qualifications, screening, induction and supervised practice where required.
4. Brief and sign on every person before work. Give every person authority to stop and report.
5. Stop and reassess after any near miss, control failure, unexpected condition or change of task.
6. Keep injury, safeguarding, health and other sensitive detail in restricted records; enter only the reference here.

2. Controlled project fields

3. Project safety gate

Gate decision: Approved / Approved with conditions / Redesign required / Do not proceed Competent reviewer, date and evidence location: ______________________________________________

4. Task, competence and supervision register

5. Volunteer allocation readiness

Do not store certificates, diagnoses, screening reports or identity documents here. Record minimum verified status and keep evidence in its authorised restricted location.

6. Before work begins

Site and emergency

• [ ] Competent site inspection completed and unexpected conditions resolved.
• [ ] Site boundary, emergency access, meeting point and communication tested.
• [ ] Weather, facilities, water, shade, toilets and accessible routes checked.
• [ ] First-aid coverage, kit and emergency escalation are ready.
• [ ] Vehicle, public, participant, tool, material and waste zones are physically clear.
• [ ] Hazards are isolated; restricted areas and incomplete work are marked.

Tools, equipment and materials

• [ ] Tools, plant and equipment are inspected under the approved system.
• [ ] Operators/users match the competency and supervision plan.
• [ ] Guards, leads, fuel, batteries, isolation and emergency stops are checked by a competent person where applicable.
• [ ] Hazardous substances have approved storage, handling, information and spill controls.
• [ ] Required PPE is suitable, issued, fitted and checked; PPE is not used as the only control.
• [ ] Manual-handling method, team lifts and mechanical aids are demonstrated.

People briefing

• [ ] Project purpose, task boundary and completion standard are clear.
• [ ] Each task is demonstrated and understanding or supervised practice confirmed.
• [ ] Stop-work authority, changed-condition review and supervisor contacts are clear.
• [ ] Emergency, first-aid, incident and near-miss routes are clear.
• [ ] Safeguarding, conduct, public interaction and photography controls are clear.
• [ ] Environmental, waste and site-protection controls are clear.
• [ ] Breaks, hydration, fatigue, fit-for-task and safe departure are clear.

Authorised start by project/safety lead / date-time: ______________________________

7. Dynamic work check

Complete at the approved review frequency and whenever conditions or work change.

8. Stop and reassess record

No person may be pressured to continue or penalised for a good-faith safety, fatigue, safeguarding or welfare report.

9. Emergency and escalation card

10. Sign-off, count and handback

11. Close-out and REVIEW approval

• [ ] Every person has signed off and has a safe departure arrangement.
• [ ] Incidents, injuries, near misses, environmental issues, damage and welfare concerns are transferred by authorised reference.
• [ ] Tools, PPE, substances, materials, waste and site condition reconcile.
• [ ] Incomplete work and residual risk have an accepted owner.
• [ ] Briefing, competency and attendance evidence is secured.
• [ ] Lessons and corrective actions have owners and dates.

Until approved, this derivative remains REVIEW.