M-T1-CP-22-SD-02 — Volunteer Registration Form

Release control

Adaptation note

Use for daytime, evening or online Volunteer Discovery and Recruitment Sessions. Offer only current opportunities with a real purpose, task, location, schedule, time commitment, accessibility, role owner and approved screening/training path. Match each expression of interest to one defined opportunity, acknowledge it within two business days and provide a concrete role, next screening/briefing step or honest progress update within five business days.

Instructions

1. Select one approved delivery mode and opportunity set. Do not publish obsolete or speculative roles.
2. Complete the privacy, safeguarding, accessibility, safety and role-owner review before opening registration.
3. Collect skills or licences only when the selected role genuinely requires them. Do not request evidence copies in this general form.
4. Keep date of birth/age evidence, guardian information, background checks, emergency contact, health information, licence copies and safeguarding records in the authorised specialist process when required—not in F05.
5. Keep expression of interest, role acceptance, screening, training, attendance and membership enquiry as distinct statuses/outcomes.
6. Separate volunteer administration, optional future service updates and membership-information choices; no option is preselected.
7. Close unmatched interests respectfully, record the reason and retain future-opportunity contact only when the approved choice supports it.

Controlled configuration fields

Controlled public fields

Configured volunteer registration form

{{SESSION_NAME}}

Delivery mode: {{DELIVERY_MODE}} Supporting-document code: M-T1-CP-22-SD-02 Collection notice: {{NOTICE_VERSION}}

Before you register interest

Current opportunity details—including purpose, tasks, location, time commitment, eligibility, access, safety, screening and training steps—are available at {{ROLE_INFORMATION_ROUTE}}. Registering interest does not guarantee placement and does not require Rotary membership.

How we will use your information

{{ACCOUNTABLE_ENTITY}} will use the information you choose to provide to respond about the opportunity selected below and complete the volunteer-administration steps you request. Optional future service updates and membership information are separate choices. Privacy information is at {{PRIVACY_URL}}. For correction, withdrawal or a privacy concern, contact {{PRIVACY_CONTACT}}.

Your interest

Preferred name: ______________________________________________

Choose one current opportunity: {{CURRENT_OPPORTUNITIES}}

Availability for the actual dates, shifts or frequency shown for that role: __________________________________________________________________

Role-relevant skill or licence, only if requested in the role information: __________________________________________________________________

Do not upload certificates, identity documents, checks or licence copies through this form. The authorised owner will explain any later specialist process.

How we can contact you

Choose one preferred route:

• [ ] Email: ______________________________________________
• [ ] Mobile/SMS: _________________________________________
• [ ] Telephone call: ______________________________________

Optional access or support arrangement needed to participate: __________________________________________________________________

Describe the arrangement that would help; a diagnosis is not requested. You can also contact {{ACCESS_CONTACT}}.

Acknowledgements and choices

• [ ] I have reviewed or had explained the role information and understand that further screening, briefing, training or selection may apply.
• [ ] Contact me to administer my expression of interest in the selected opportunity.
• [ ] Optional: I would also like future Rotary service-opportunity updates relevant to this interest.
• [ ] Optional: I would also like information about visiting or learning more about Rotary membership.

Preferred optional-update channel: Email / SMS / Telephone / None

Collection-notice acknowledgement: I have read or had explained the notice above. Participant confirmation: ______________________________ Date: ______________________________

Internal opportunity and action record

Use {{SPECIALIST_TRANSFER_ROUTE}} for age evidence, guardian details, checks, emergency contacts, health information, credential copies and safeguarding records. F05 stores only the minimum transfer indicator and authorised owner.

Status and follow-up controls

Track these as distinct outcomes: expression received; acknowledged; opportunity match under review; waiting on participant; referred to specialist screening/briefing; role offered; role accepted; role declined; unmatched/closed; training completed; attendance recorded; separate membership enquiry.

Release and workflow checklist

• [ ] Canonical title and selected daytime/evening/online mode are correct.
• [ ] Every advertised opportunity is current and has purpose, tasks, dates/frequency, time, access, conditions and an owner.
• [ ] Public fields are minimised; skill/licence questions are role-specific.
• [ ] Restricted safeguarding, screening, credential and health records use {{SPECIALIST_TRANSFER_ROUTE}} only.
• [ ] Volunteer administration, future service updates and membership information are separate and unselected.
• [ ] Digital, private paper and assisted routes show the same notice and role information.
• [ ] Acknowledgement within {{ACKNOWLEDGEMENT_TARGET}} and concrete next step/update within {{DECISION_UPDATE_TARGET}} are staffed and escalated when overdue.
• [ ] Expression, offer, acceptance, training, attendance and membership enquiry remain distinct records.
• [ ] Access/support details are restricted and not copied into general contact lists.
• [ ] Unmatched interests receive a respectful closure and approved retention review.
• [ ] Correction, withdrawal, suppression and no-further-contact routes pass end-to-end tests.
• [ ] {{RETENTION_TRIGGER}} is configured before collection opens.

Review record