M-T1-CP-27-SD-01 — Booth Display Guide
Release control
| Field | Controlled value |
|---|---|
| Status | REVIEW — configured derivative; organiser, brand, rights, access and production proof required |
| Supporting-document code | M-T1-CP-27-SD-01 |
| Exact derivative title | Booth Display Guide |
| Source initiative | M-T1-CP-27 - Rotary Community Engagement Booth |
| Source initiative code | M-T1-CP-27 |
| Source initiative title | Rotary Community Engagement Booth |
| Initiative disposition | Absorbed as overlay |
| Canonical parent | M-T1-CP-14 - Pop-Up Rotary Activation System |
| Canonical parent code and title | M-T1-CP-14 - Pop-Up Rotary Activation System |
| Named overlay or migration label | Host-Event Engagement Booth |
| Redirect or tombstone route | Permanent overlay alias from M-T1-CP-27 to M-T1-CP-14; retain M-T1-CP-27-SD-01 as the stable asset code |
| Family master | Playbook_F09_Display_Signage_Exhibition_Design_Master.md |
| Family / master version | F09 / 1.0 |
| Recorded master SHA-256 | d2be357a167b8d1f385b394e77dd7e277c91af936e325de05c9edfa914b50b4e |
| Authoritative index | Playbook_Supporting_Documents_Master_Index.md v1.1 |
| Configured master variant | Section 20 — M-T1-CP-27-SD-01 Booth Display Guide host-event overlay |
| Derivative version | v0.1 |
Adaptation note
Use the Host-Event Engagement Booth overlay under the Pop-Up Rotary Activation System. Design for the host event’s actual audience/theme and state why Rotary is relevant there. Use the backwall for identity, one promise and one proof; keep table/counter space open for conversation and one action. Maintain an accessible entrance, position hosts without blocking the aisle/content and use one safe interaction or project object that reinforces the message rather than creating a giveaway queue.
Instructions
- Confirm host audience, theme, organiser footprint/height/material/power/storage/security/bump-in rules before design.
- Choose one relevant community message/proof/action; remove general club-history and unrelated literature.
- Draw an open, dimensioned plan showing entrance, counter/table, hosts, interaction, storage and circulation.
- Provide an unattended self-service route for people who prefer not to speak.
- Lock/supervise personal items, forms, devices and stock; do not leave personal data visible.
- Test aisle sight lines, glare, staff positions, interaction safety and comprehension before opening.
Controlled fields
| Field | Completion instruction | Evidence |
|---|---|---|
| {{HOST_EVENT_NAME_DATE}} / {{RESPONSIBLE_ENTITY}} | Enter event/date and accountable identity. | Organiser/initiative approval |
| {{HOST_AUDIENCE_THEME}} / {{ROTARY_RELEVANCE}} | Define actual audience/theme and specific relevance. | Audience brief |
| {{AUDIENCE_PROMISE}} / {{PROOF_POINT}} / {{PROOF_SOURCE_DATE}} | Enter one promise and verified proof. | Content/fact approval |
| {{PRIMARY_ACTION}} / {{VISIBLE_SELF_SERVICE}} | Enter one action and readable non-conversation/non-QR route. | Action/contact approval |
| {{BOOTH_FOOTPRINT_HEIGHT}} | Enter organiser-approved width/depth/height and public boundaries. | Dimensioned organiser plan |
| {{ENTRANCE_CIRCULATION}} / {{HOST_POSITIONS}} | Enter accessible opening, clear routes and staff locations. | Layout/access review |
| {{COUNTER_TABLE_LAYOUT}} / {{STORAGE_SECURITY}} | Enter open conversation surface and locked/supervised storage. | Operations/security plan |
| {{INTERACTIVE_PROMPT}} | Enter one safe relevant object/prompt/demonstration and control. | Safety/content approval |
| {{BACKWALL_DIMENSIONS_SAFE_ZONES}} | Enter system-confirmed finished/live dimensions and hardware exclusions. | Supplier template |
| {{HERO_IMAGE_ID}} / {{CAPTION}} / {{ALT_TEXT}} | Enter rights-cleared event-relevant visual. | Rights/access registers |
| {{ACCESS_PROVISIONS}} | Enter approach, reading heights, seating/assistance and accessible companion. | Accessibility review |
| {{QR_DESTINATION}} / {{QR_VISIBLE_URL}} | Enter tested owned destination and visible fallback. | QR validation |
| {{POWER_MATERIALS_FIXINGS}} | Enter organiser/supplier-approved power, cables, materials, weights and fixings. | Technical approval |
| {{BUMP_IN_OUT}} | Enter approved delivery, setup, handover, pack-down and waste route. | Organiser instructions |
| {{CURRENT_LITERATURE}} / {{CONTENT_REVIEW_DATE}} | List approved takeaways, quantities, owners and expiry. | Content/stock register |
Configured booth design specification
Host-event message brief
| Decision | Entry |
|---|---|
| Event/date | {{HOST_EVENT_NAME_DATE}} |
| Audience/theme | {{HOST_AUDIENCE_THEME}} |
| Rotary relevance | {{ROTARY_RELEVANCE}} |
| Aisle promise | {{AUDIENCE_PROMISE}} |
| Proof | {{PROOF_POINT}} — {{PROOF_SOURCE_DATE}} |
| One action | {{PRIMARY_ACTION}} |
| Self-service route | {{VISIBLE_SELF_SERVICE}} |
Booth plan and dimensions
| Zone | Dimensions/position | Required control |
|---|---|---|
| Approved footprint/height | {{BOOTH_FOOTPRINT_HEIGHT}} | Nothing, including queue/hosts, exceeds boundary |
| Backwall | {{BACKWALL_DIMENSIONS_SAFE_ZONES}} | Identity, promise, proof visible above people/furniture |
| Entrance/circulation | {{ENTRANCE_CIRCULATION}} | Open, accessible and not blocked by chairs/boxes/literature |
| Counter/table | {{COUNTER_TABLE_LAYOUT}} | Open conversation/action surface, not a wall across entry |
| Host positions | {{HOST_POSITIONS}} | Engage without blocking aisle or essential content |
| Interaction | {{INTERACTIVE_PROMPT}} | Safe, relevant, supervised; no giveaway queue |
| Storage | {{STORAGE_SECURITY}} | Personal items, forms, devices and stock locked/supervised |
Copy and visual zones
- Backwall identity: authentic official identity and {{AUDIENCE_PROMISE}}.
- Backwall proof: {{PROOF_POINT}} with {{PROOF_SOURCE_DATE}} and one dominant {{HERO_IMAGE_ID}}.
- Conversation/action: {{PRIMARY_ACTION}} on open counter/standing module.
- Self-service: {{VISIBLE_SELF_SERVICE}} and current takeaways {{CURRENT_LITERATURE}}.
- Trust: caption {{CAPTION}}, source, contact, asset version and review {{CONTENT_REVIEW_DATE}}.
Official brand asset lock
- Use only the supplied verified official mark. Never generate, substitute, redraw, trace, recolour, stretch, crop, rearrange or bake it into synthetic imagery.
- Original effective mark: 763 × 284 pixels, approximately 64.6 × 24.0 mm at 300 ppi. Transparent padding is accounted for; lock the 763:284 ratio.
- Preserve current clear space; keep host-event/partner text and marks in separate approved zones.
- Register authorised filename/source/checksum/version/colour/use before proof.
Image, rights and accessibility
| Control | Value |
|---|---|
| Hero image | {{HERO_IMAGE_ID}} |
| Caption | {{CAPTION}} |
| Alt text | {{ALT_TEXT}} |
| Rights | Creator, people/guardian, event/property, partner and duration recorded |
| Access | {{ACCESS_PROVISIONS}} plus {{VISIBLE_SELF_SERVICE}} |
Essential content must be available without speech, a phone, QR, sound, standing reach or fine motor action.
QR/action and literature
| Item | Entry |
|---|---|
| Action | {{PRIMARY_ACTION}} |
| Destination | {{QR_DESTINATION}} |
| Visible URL/contact | {{QR_VISIBLE_URL}} / {{VISIBLE_SELF_SERVICE}} |
| Placement | Non-glare, visible, outside seams, uncluttered and reachable/viewable |
| Literature | {{CURRENT_LITERATURE}}; current, audience-relevant, controlled quantity |
Organiser and production controls
| Control | Approved value |
|---|---|
| Footprint/height/material/public boundary | {{BOOTH_FOOTPRINT_HEIGHT}} |
| Power, cables, weights, fixings, materials | {{POWER_MATERIALS_FIXINGS}} |
| Bump-in/out, waste and handover | {{BUMP_IN_OUT}} |
| Storage/security | {{STORAGE_SECURITY}} |
| Proof | Full-size backwall section plus complete floor-plan rehearsal at aisle distance |
| Accessible companion | {{ACCESS_PROVISIONS}} |
Opening/shift inspection
| Time | Structure/fixings | Sight lines/glare | Entrance/access | Content/QR | Storage/security | Interaction safety | Action/owner |
|---|---|---|---|---|---|---|---|
| Pass / Action | Pass / Action | Pass / Action | Pass / Action | Pass / Action | Pass / Action |
Acceptance checks
- [ ] CP-27 is identified as the Host-Event Engagement Booth overlay under CP-14.
- [ ] Message, proof and action directly fit the host audience/theme.
- [ ] Backwall content is visible above staff/furniture and avoids brochure-wall density.
- [ ] Official 763 × 284 effective mark is authentic, padding-aware and proportion-locked.
- [ ] Entrance/circulation remains accessible and hosts/queues do not obstruct the aisle/content.
- [ ] Counter/table stays open; storage secures personal items, forms, devices and stock.
- [ ] Interaction is safe, relevant and does not create an unmanaged queue.
- [ ] Unattended/self-service route provides the same essential action without pressure.
- [ ] Claims, images, partner/event marks, takeaways and rights are current/approved.
- [ ] Final-size sight-line, glare, message-comprehension and QR/fallback tests pass.
- [ ] Organiser footprint, height, materials, power, storage, security and bump-in conditions pass.
- [ ] Shift inspection, stock expiry, incident/correction and pack-down owners are ready.
Review record
| Review domain | Reviewer | Outcome / required change | Date |
|---|---|---|---|
| Host audience/content | |||
| Brand and rights | |||
| Accessibility/layout | |||
| Interaction/security | |||
| Organiser/production proof | |||
| Final approval |