M-T1-CP-29-SD-01 — Exhibition Design Guide

Release control

Field	Controlled value
Status	REVIEW — configured derivative; curatorial, venue, rights, access, security and production proof required
Supporting-document code	M-T1-CP-29-SD-01
Exact derivative title	Exhibition Design Guide
Source initiative	M-T1-CP-29 - Rotary Public Exhibition
Source initiative code	M-T1-CP-29
Source initiative title	Rotary Public Exhibition
Initiative disposition	Canonical retained
Canonical parent	M-T1-CP-29 - Rotary Public Exhibition
Canonical parent code and title	M-T1-CP-29 - Rotary Public Exhibition
Named overlay or migration label	Canonical curated multi-day exhibition
Redirect or tombstone route	None
Family master	Playbook_F09_Display_Signage_Exhibition_Design_Master.md
Family / master version	F09 / 1.0
Recorded master SHA-256	d2be357a167b8d1f385b394e77dd7e277c91af936e325de05c9edfa914b50b4e
Authoritative index	Playbook_Supporting_Documents_Master_Index.md v1.1
Configured master variant	Section 20 — M-T1-CP-29-SD-01 Exhibition Design Guide overlay
Derivative version	v0.1

Adaptation note

Create one curatorial thesis connecting local history, present impact and a future community opportunity. Build a beginning, development and close across a limited number of sections rather than organising only by committee/year. Use objects, images, documents, quotations and results intentionally with rights, provenance and caption records. Distinguish historical context from current branding/claims. Provide section summaries, navigation, seating/pause points and an accessible digital or printed companion.

Instructions

Approve the thesis, audience, section sequence, object list and one future action before design.
Record provenance, ownership/loan, condition, rights, caption and handling restrictions for every object/image/document.
Complete venue, lighting, casework, security, environmental, mounting, access and emergency review with competent contacts.
Use current identity only in current interpretive/host zones; do not retrospectively brand archival material or imply current claims.
Produce an accessible route, section summaries, seating/pause points and equivalent companion.
Rehearse installation/deinstallation and conduct daily/shift condition, lighting, access, QR, caption and cleanliness checks.

Controlled fields

Field	Completion instruction	Evidence
{{EXHIBITION_TITLE}} / {{RESPONSIBLE_ENTITY}}	Enter approved title and accountable identity.	Curatorial/initiative approval
{{PRIMARY_AUDIENCE}} / {{CURATORIAL_THESIS}}	Define audience and one connecting thesis.	Curatorial brief
{{SECTION_SEQUENCE}}	Enter limited beginning/development/close section titles and purposes.	Approved content plan
{{FUTURE_ACTION}} / {{VISIBLE_FALLBACK}}	Enter one current proportionate action and non-QR route.	Action/contact approval
{{VENUE_GALLERY_DIMENSIONS}} / {{ROUTE_WIDTHS}}	Enter measured plan, elevations, access/circulation and capacities.	Venue/access plan
{{PANEL_OBJECT_CASEWORK}}	Enter panel/case/object dimensions, mounting and safe zones.	Exhibition/competent drawings
{{LIGHT_ENVIRONMENT_SECURITY}}	Enter approved lux/lighting where relevant, environment, alarms/security and monitoring.	Venue/conservator/security review
{{OBJECT_PROVENANCE_REGISTER}} / {{LOAN_CONDITION_REGISTER}}	Enter ownership/source/rights/condition/loan/return records.	Collections/rights records
{{CURRENT_BRAND_ZONES}}	Define current host/identity zones separate from archival content.	Curatorial/brand approval
{{CAPTION_STYLE}} / {{SECTION_SUMMARIES}}	Enter accessible label/summary standard.	Editorial/access approval
{{ACCESS_PROVISIONS}} / {{ACCESSIBLE_COMPANION}}	Enter physical route, reading heights, seating and equivalent formats.	Accessibility review
{{QR_DESTINATION}} / {{QR_VISIBLE_URL}}	Enter tested optional destination and visible fallback.	QR/privacy validation
{{INSTALL_DEINSTALL_PLAN}}	Enter sequence, crew, tools, handling, mounts, condition and handover.	Installation/venue approval
{{DAILY_INSPECTION}} / {{INCIDENT_ROUTE}}	Enter check cadence and damage/security/access/emergency response.	Operations plan
{{OPEN_CLOSE_DATES}} / {{CONTENT_REVIEW_DATE}}	Enter exhibition and rights/content dates.	Booking/content approval

Configured exhibition design specification

Curatorial brief

Decision	Entry
Exhibition title	{{EXHIBITION_TITLE}}
Audience	{{PRIMARY_AUDIENCE}}
Thesis	{{CURATORIAL_THESIS}}
Section sequence	{{SECTION_SEQUENCE}}
Open/close dates	{{OPEN_CLOSE_DATES}}
Future action	{{FUTURE_ACTION}}
Visible fallback	{{VISIBLE_FALLBACK}}

Narrative sequence and copy zones

Section	Purpose	Required evidence	Visitor orientation/action
Beginning	Establish place, context and thesis	One key object/image/document plus summary	Clear entry/title and “start here”
Development	Connect history, present action and verified results	Limited thematic stories, not committee chronology	Section summaries/navigation/pause points
Close	Synthesise meaning and look forward	Current evidence and responsible entity context	{{FUTURE_ACTION}} / {{VISIBLE_FALLBACK}}

Approved sequence: {{SECTION_SEQUENCE}}. Section summaries: {{SECTION_SUMMARIES}}. Caption style: {{CAPTION_STYLE}}.

Venue plan and dimensions

Control	Approved value
Gallery plan/elevations	{{VENUE_GALLERY_DIMENSIONS}}
Accessible/circulation route widths and decision points	{{ROUTE_WIDTHS}}
Panels, objects, cases, mounts and exclusion zones	{{PANEL_OBJECT_CASEWORK}}
Lighting/environment/security	{{LIGHT_ENVIRONMENT_SECURITY}}
Seating/pause points and companion pickup	{{ACCESS_PROVISIONS}}

No case, object, panel, queue or seating may obstruct accessible routes, exits, fire equipment, doors or emergency sight lines.

Official brand and historical-context lock

Use only the supplied verified official mark in current host/interpretive zones {{CURRENT_BRAND_ZONES}}. Never generate, substitute, redraw, trace, recolour, stretch, crop, rearrange or embed it in generated imagery.
Original effective mark: 763 × 284 pixels, approximately 64.6 × 24.0 mm at 300 ppi. Transparent padding is accounted for; keep the 763:284 ratio locked.
Preserve current clear space and do not retrofit current identity/claims onto archival objects/images.
A retired mark may appear only naturally in a genuine accurately dated historical item, described as historical context—not as current identity.
Register authentic current mark provenance and every archival/partner mark’s provenance, rights and interpretive context.

Object, image, caption and rights register

Primary records: {{OBJECT_PROVENANCE_REGISTER}} / {{LOAN_CONDITION_REGISTER}}.

Item ID	Type/title/date	Owner/source/provenance	Rights/licence	Caption/credit	Incoming condition	Mount/case/light restrictions	Return/destination
	Object/image/document/quote

Do not use generated or manipulated content as historical/documentary evidence. Do not change the factual meaning of archival images.

Accessibility and interpretation

[ ] Entry, route, section sequence and exit are understandable without colour or prior Rotary knowledge.
[ ] Section summaries and key labels use meaningful headings, plain language and tested type/contrast.
[ ] Reading heights, approach/reach, case reflections, seating and pause points are reviewed.
[ ] Images/objects have useful captions; digital versions have alt text and longer descriptions where needed.
[ ] Audio/video has captions/transcripts and does not autoplay; essential content has non-audio equivalent.
[ ] {{ACCESSIBLE_COMPANION}} carries equivalent section summaries, captions, sources and {{FUTURE_ACTION}}.

QR/action block

Item	Entry
Current action	{{FUTURE_ACTION}}
Destination	{{QR_DESTINATION}}
Visible URL/contact	{{QR_VISIBLE_URL}} / {{VISIBLE_FALLBACK}}
Placement	Close/exit zone, non-glare, not on object/case seam
Testing	Final material, route, current devices, anonymous access, privacy and expiry

Installation, operations and condition

Install/deinstall plan: {{INSTALL_DEINSTALL_PLAN}} Inspection cadence: {{DAILY_INSPECTION}} Incident route: {{INCIDENT_ROUTE}}

Date/time	Item/panel condition	Mount/case/security	Lighting/environment	Captions/QR	Access/route	Action	Inspector
	A/B/C/D	Pass / Action	Pass / Action	Pass / Action	Pass / Action

Acceptance checks

[ ] One thesis connects local history, present impact and future opportunity.
[ ] Beginning/development/close sequence is intentional and not merely committee/year chronology.
[ ] Every object/image/document/quotation/result has provenance, rights, caption and condition control.
[ ] Current branding is separate from archival context; historical marks/images are accurately dated.
[ ] Official current 763 × 284 effective mark is authentic, padding-aware and proportion-locked.
[ ] Venue plan, route widths, panel/case dimensions, mounts, lighting, environment and security have competent approval.
[ ] Section summaries, navigation, reading heights, seating and {{ACCESSIBLE_COMPANION}} pass access review.
[ ] Full-size proofs test labels, contrast, case glare, sight lines and three-distance hierarchy.
[ ] QR/visible fallback works and future action is current/proportionate.
[ ] Incoming/installed/daily/outgoing condition records reconcile for every item.
[ ] Installation/deinstallation protects people, objects, venue and accessible/emergency routes.
[ ] Multi-day maintenance, incident, correction, urgent-removal and close-out owners are ready.

Review record

Review domain	Reviewer	Outcome / required change	Date
Curatorial thesis/content
Brand/historical accuracy
Provenance, loans and rights
Accessibility/interpretation
Venue, environment and security
Production/installation proof
Final approval