Use Digital Member Welcome Wall to give new members a clear first 90 days, early relationships and a useful way to contribute.
Where this idea came from
Playbook entry
E-009 · Digital Member Welcome Wall
Theme
Theme 2: Engagement & Belonging · Subtheme 1: Onboarding & First 90 Days
Source material
Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
The cited sources support general principles for personal connection, informed image use, privacy and accessible digital communication; they do not constitute Rotary International endorsement of the named Digital Member Welcome Wall initiative or this local design.
Primary references consulted
Engage Emerging Leaders(Rotary International) Used for: New members should be connected personally, invited into meetings and projects and introduced to useful established contacts.; Clubs should find out what inspires a new member and check that the person is finding their place.
Posting Photos and Videos(Office of the Australian Information Commissioner) Used for: An identifiable image can be personal information and may also reveal sensitive information.; It is good practice to seek express consent for web publication after explaining how the image will be used and who can see it.
Guidelines on Equal Access to Digital Goods and Services(Australian Human Rights Commission) Used for: Digital services should provide equal access for people with disability.; Missing alternative text and poorly titled links are recognised barriers for screen-reader users.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Digital welcome concept,Short photo and member facts starting format,One-to-seven-day post-induction timing,Communications-lead resource assumption,Recognition and inclusion outcome intent
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Engage Emerging Leaders Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal. Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Posting photos and videos Supports: Privacy-aware capture, publication, reuse and withdrawal controls for identifiable media used in renewal communications. Does not establish: That consent is valid, that publication is authorised or that every person depicted or every Rotary club is covered by the Privacy Act.
Guidelines on Equal Access to Digital Goods and Services Supports: The 6 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
Determine whether the chosen channel is public, member-only or hosted outside Australia and approve the resulting privacy notice and consent process.
Confirm platform administration, account security, moderator coverage, correction times and permanent deletion capability.
Approve separate treatment for adults, children and any person whose image or circumstances require additional safeguarding.
Complete accessibility testing with keyboard and assistive-technology users and confirm a non-digital equivalent.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
A consistent welcome helps people build relationships sooner and understand how they can take part.
It may suit: New and prospective members, and the club members helping them settle in.
Could this work in our club?
Consider Digital Member Welcome Wall when new members receive different welcomes or are unsure what happens after joining.
Hybrid, online or multi-location clubs where members may not meet a newcomer at the same meeting.
Larger clubs that need a respectful prompt for established members to make personal connections.
New members who actively choose a controlled introduction and can select every item displayed.
Before you start
A platform approved for the intended audience, with named administrators, access control, alternative text and a tested removal process.
A separate informed opt-in covering each item, the audience, publication period, hosting location and the member's right to change their mind.
A standard card template limited to member-chosen details and a non-digital welcome option of equal standing.
A moderator and backup who can respond to corrections, inappropriate comments and access problems within two club days.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Digital Member Welcome Wall will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Welcome Wall Consent and Preview Record
Capture a member's informed, channel-specific choices without making publication a condition of membership.
