Use “Who’s New?” Meeting Game to give new members a clear first 90 days, early relationships and a useful way to contribute.
Where this idea came from
Playbook entry
E-010 · “Who’s New?” Meeting Game
Theme
Theme 2: Engagement & Belonging · Subtheme 1: Onboarding & First 90 Days
Source material
Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
The cited sources support general principles for personal connection, welcoming meetings, fair collection and member choice; they do not constitute Rotary International endorsement of the named “Who’s New?” Meeting Game initiative or this local design.
Primary references consulted
Engage Emerging Leaders(Rotary International) Used for: Personal connection, learning what inspires a new member and making useful introductions are part of early engagement.; Clubs are encouraged to use short meeting exercises and to take member ideas seriously.
Enhancing the Club Experience: Member Satisfaction Survey(Rotary International) Used for: A welcoming environment includes members feeling known, valued and able to make useful connections.; Meeting format, social time and opportunities to contribute to discussion are relevant parts of member experience.
Chapter 3: APP 3 Collection of Solicited Personal Information(Office of the Australian Information Commissioner) Used for: Personal information should be collected fairly and only where reasonably necessary.; Informed consent is particularly important where a requested fact may be sensitive information.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Related Mini “Who’s New?” Trivia Game concept,Member facts and hobbies as clue types,Short post-induction meeting format,MC and trivia-card resource assumption,Recognition, fun and connection outcome intent
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Engage Emerging Leaders Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal. Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Enhancing the Club Experience: Member Satisfaction Survey Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Chapter 3: APP 3 Collection of solicited personal information Supports: Data-minimisation, collection-purpose, proportionality and consent safeguards where the Privacy Act and APP 3 apply. Does not establish: Whether a particular Rotary club is an APP entity or whether a proposed renewal survey, diagnostic or member record is lawful in its actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
Approve prohibited clue topics and the process for consent, withdrawal, incident response and deletion of any retained materials.
Confirm whether meetings are recorded or streamed and obtain a separate, specific choice from the featured member.
Check that the format and script meet the club's inclusion, respectful-behaviour and accessibility expectations.
Decide who may facilitate and how a concern raised during or after the activity will be received and addressed.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
A consistent welcome helps people build relationships sooner and understand how they can take part.
It may suit: New and prospective members, and the club members helping them settle in.
Could this work in our club?
Consider “Who’s New?” Meeting Game when new members receive different welcomes or are unsure what happens after joining.
Clubs where a new member has met many people quickly but established members still need a useful conversation prompt.
A regular meeting that can spare five focused minutes without turning the whole programme into entertainment about the newcomer.
New members who actively enjoy a light game and have chosen facts they are comfortable sharing.
Before you start
A private invitation that makes declining easy and offers a straightforward non-game introduction instead.
Three to five member-written clues that are safe, unambiguous and approved in their final wording.
A facilitator brief covering pronunciation, respectful humour, time limit, response options and how to stop the activity.
An accessible way for in-room and remote participants to read or hear each clue without requiring rapid speech, standing or phone use.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether “Who’s New?” Meeting Game will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Participation Invitation and Choice Note
Make the game genuinely optional and document the agreed audience and alternative introduction.
