E-013 · A 90-day try-out

A club plan for Rotary Myth-Busting Session

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-013 · Rotary Myth-Busting Session
Theme: Theme 2: Engagement & Belonging · Subtheme 1: Onboarding & First 90 Days
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for accurate orientation, member engagement and club flexibility; they do not constitute Rotary International endorsement of the named Rotary Myth-Busting Session initiative or this locally designed delivery model.

Primary references consulted

Who We Are (Rotary International)
Used for: Rotary describes itself as a global network that connects people, builds relationships and takes action.; The page describes clubs, Rotary International and The Rotary Foundation as distinct parts of Rotary with different functions.
Engage Emerging Leaders (Rotary International)
Used for: New-member engagement should begin by learning what inspires the member and by offering introductions, participation and regular check-ins.; Rotary recommends a deliberate new-member orientation strategy rather than relying on informal explanations alone.
Club Flexibility FAQ (Rotary International)
Used for: Meeting formats, participation expectations and membership arrangements can vary between clubs within the applicable constitutional framework.; Local club practices should not be represented as though every Rotary club operates the same way.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Theme 2 - Sub Theme 1 - Onboarding and Induction.docx
The related-record title ON-03 Rotary Orientation Workshop was used only as a semantic cue that an onboarding knowledge gap may be addressed through a facilitated session. No source wording, evidence claim or detailed field was copied.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Who We Are
Supports: The 2 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Engage Emerging Leaders
Supports: Member-centred discovery, mentoring, feedback, emerging-leader support and club-health review principles during renewal.
Does not establish: That a person is ready for office, should be selected, has consented to a role or that a proposed renewal pathway will work locally.
Club flexibility FAQ
Supports: The availability of flexible club models and participation arrangements, subject to member consultation, current constitutional documents, bylaws and local decisions.
Does not establish: That a particular flexibility option is permitted by the club's current documents, affordable, accessible, desired by members or suitable for its community.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club secretary must confirm every statement presented as a constitutional, policy or membership requirement.
The treasurer must verify current club, district and Rotary International dues and any meal or activity costs before financial questions are answered.
Claims about insurance, tax deductibility, political or religious status, member eligibility or complaint handling require a competent current source and must remain unanswered until checked.
Any participant comments retained beyond the session require an approved privacy purpose, minimum collection and access arrangement.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Rotary Myth-Busting Session to give new members a clear first 90 days, early relationships and a useful way to contribute.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Myth-Busting Session
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Invite new and recent members to submit what they had heard, assumed or still find unclear; remove names and combine repeated questions without softening the difficult ones.	Onboarding coordinator	10 to 14 days before the session	An anonymised longlist of actual questions and misconceptions
2	Research each item and classify it as true across Rotary, true for this club now, variable by club, false, or not yet verified; record the source and date beside every proposed answer.	Content checker with club secretary	One week before the session	A checked myth-and-evidence register with unresolved items clearly marked
3	Choose five to seven high-value myths, arrange them from practical to more sensitive, and brief one local practice owner for any answer that depends on this club rather than Rotary generally.	Facilitator	Five days before the session	A timed run sheet and a named responder for each local question
4	Run each myth through the same three-part frame: what people may have heard, what the checked evidence says, and what that means in this club; invite challenge and allow anonymous follow-up throughout.	Facilitator and local practice owners	During the 30- to 45-minute session	A completed question record, including points of disagreement or uncertainty
5	Ask each participant to note one matter now clear, one matter still to check and one person, activity or service opportunity they would like to explore next.	New member with onboarding contact	Final 10 minutes	A private clarity-and-next-step card for each participant
6	Send only the checked answers, close or assign every unresolved question, and update the club's onboarding FAQ when a local explanation was missing or misleading.	Onboarding coordinator and club secretary	Within seven days	A dated follow-up note, resolved question log and approved FAQ amendments

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
The session becomes defensive and makes new members reluctant to ask honest questions. — Collect questions anonymously, thank people for testing the club's explanations and require the facilitator to record uncertainty rather than improvise.
A club custom is presented as a universal Rotary rule. — Label every response by level and cite a current official source for Rotary-wide claims; use the club's approved documents for local claims.
Sensitive claims about fees, attendance, eligibility, insurance or governance are answered inaccurately. — Place unverified matters on hold and route them to the treasurer, secretary, district contact or other competent owner before circulating an answer.
A lively myth list creates entertainment but no improvement to the member's experience. — End with a personal next step and amend the FAQ, handbook or local practice wherever the session reveals a recurring gap.
The club secretary must confirm every statement presented as a constitutional, policy or membership requirement.
The treasurer must verify current club, district and Rotary International dues and any meal or activity costs before financial questions are answered.
Claims about insurance, tax deductibility, political or religious status, member eligibility or complaint handling require a competent current source and must remain unanswered until checked.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Rotary Myth-Busting Session. Look for agreed early steps being completed, at least one useful club connection and every promised follow-up being delivered.
Participants who can correctly distinguish a Rotary-wide fact from a local club practice in the closing check.
Submitted questions answered with a dated source or assigned to a named owner within seven days.
Participants who choose a relevant next conversation or activity rather than simply reporting that they attended.
Local onboarding explanations corrected or added after the session because a gap was exposed.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Myth and Evidence Register

Keep every answer traceable and distinguish Rotary-wide information from local practice.

Open supporting document

Facilitator Run Sheet

Protect a respectful pace while ensuring no presenter drifts beyond the checked answer.

Open supporting document

Clarity and Next-Step Card

Let each new member privately identify what changed and what support they want next.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event brief

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Registration and follow-up log

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Feedback form

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet