Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for mentoring value, purpose-limited use of personal information and informed image-sharing consent; they do not constitute Rotary International, Office of the Australian Information Commissioner or eSafety Commissioner endorsement of the named Mentorship Spotlights initiative, its editorial choices or this locally designed publication process.
Primary references consulted
Deliver Continued Value(Rotary International) Used for: Rotary identifies mentoring, leadership development and skill-building as ways clubs can provide continuing value.; The guidance recognises personal and professional growth through connections between members with different experience.
Use and disclosure of personal information(Office of the Australian Information Commissioner) Used for: Showing or giving another person access to personal information is a disclosure even if the recipient already knows it.; Use or disclosure for a secondary purpose requires an applicable basis, including consent in relevant circumstances.
Consent for sharing photos and videos(eSafety Commissioner) Used for: Consent to share an image should be informed and freely given rather than assumed from participation.; A person may change their mind about an image being shared, so a practical removal response is important.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 A monthly short story about a mentor and mentee journey,Bulletin or meeting publication as the proposed starting channels,Role modelling and mentoring culture as draft outcome intentions,Stories as the proposed starting resource
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Deliver Continued Value Supports: The 49 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Use and disclosure of personal information Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.
Consent and sharing photos and videos Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The club must approve the consent, privacy, complaints, correction, withdrawal, archival and deletion process before collecting or publishing stories.
No health, family, employment, financial, complaint, safeguarding or other sensitive detail may be published without a separately verified lawful basis and explicit necessity.
Rotary and District brand, photography, copyright, music and platform requirements must be checked for every publication channel.
Public claims about impact, retention, professional benefit or community outcomes require evidence beyond the participants' personal account.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
It helps knowledge, confidence and encouragement move between members instead of resting with a few people.
It may suit: Members seeking guidance or a new challenge, and the people offering practical support.
Could this work in our club?
Consider Mentorship Spotlights when members want guidance or a next challenge but the available pathways are hard to see.
Clubs where members say mentoring exists but cannot see who offers it, how to ask or what a useful relationship involves.
A bulletin, meeting or private member channel that can feature varied forms of mentoring, including peer and cross-generational support.
A short series with transparent selection criteria, separate consent from every participant and a clear publication end date.
Before you start
A written editorial purpose and selection criteria that seek different pathways, contribution types and participant perspectives rather than the same visible leaders.
A specific consent form covering name, role, quotations, images, channels, audience, publication period, edits, withdrawal and a no-publication option.
A paired interview and fact-check process in which both people can describe the learning, correct the draft and keep personal details out.
Accessible publication templates with plain language, meaningful headings, alt text or image descriptions, captions where required and a contact for corrections or withdrawal.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Mentorship Spotlights will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Spotlight Nomination and Consent Form
Separate nomination from specific publication agreement and make declining or limiting a story safe.
