Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for belonging, culturally safe facilitation, participant choice, anti-racism conversation, support and minimal information collection; they do not constitute Rotary International, Australian Human Rights Commission or OAIC endorsement of the named Intercultural Dialogue Circles initiative or this locally designed delivery model.
Primary references consulted
Enhancing Belonging and Engagement at Rotary(Rotary International) Used for: Rotary describes connection, respect, accessibility and equitable opportunity as foundations for belonging and engagement.; Rotary commits to honesty, transparency, continued learning and improvement in its inclusion journey.
Let's Talk Race: A Guide on How to Conduct Conversations About Racism(Australian Human Rights Commission) Used for: The guide supports organisations and community groups to conduct meaningful conversations using clear purpose, respectful language and culturally safe facilitation.; It distinguishes a structured conversation from more advanced training and provides guidance for keeping harmful or derailing commentary on track.
National Anti-Racism Framework Conversation and Consultation Guide(Australian Human Rights Commission) Used for: The guide recommends participant and facilitator safety, confidentiality norms, equitable participation and the freedom not to answer or to leave.; It recognises that conversations about racism can raise personal or vicarious trauma and that facilitators may need debriefing and support.
Chapter 3: APP 3 Collection of Solicited Personal Information(Office of the Australian Information Commissioner) Used for: APP 3 supports collecting personal information only where it is reasonably necessary for the stated function or activity.; Reducing collection and avoiding transcripts or identity profiles lowers privacy risk for a dialogue process.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Related record 30 Story Swap Circle – Cultures & Journeys supports the broad idea of a facilitated cultural story circle. It is not a literal Intercultural Dialogue Circles record and does not provide this guide's scope screening, anti-racism facilitation, participant safety, complaint separation, privacy or action-closeout controls.
Theme 2 source-assurance wave
What has been checked
4 current primary pages used by this guide were reopened on 9 August 2026.
8 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Enhancing Belonging and Engagement at Rotary Supports: Belonging, accessibility, respectful participation and equitable access principles for renewal and club experience. Does not establish: That a particular meeting model, membership pathway, leadership process or club culture is inclusive without testing with affected people.
Let's Talk Race: A Guide on How to Conduct Conversations About Racism Supports: The 8 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
National Anti-Racism Framework Conversation and Consultation Guide Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Chapter 3: APP 3 Collection of solicited personal information Supports: Data-minimisation, collection-purpose, proportionality and consent safeguards where the Privacy Act and APP 3 apply. Does not establish: Whether a particular Rotary club is an APP entity or whether a proposed renewal survey, diagnostic or member record is lawful in its actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The club must approve the question, decision purpose, facilitator capability, participant choices, accessibility, safety plan, confidentiality limits and referral routes before invitations.
The circle must not compel attendance or disclosure, assign identity representatives, record or transcribe discussion, promise absolute confidentiality or attribute themes without fresh specific consent.
Racism, complaints, conflict, trauma, safeguarding, legal or mental-health matters must be transferred to an appropriate process, and the facilitator must be authorised to pause or end the circle.
The board or sponsor must report an action decision back to participants and must not imply consensus, representative findings, therapeutic benefit or Rotary International endorsement.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
It helps more people feel known, valued and able to take part in ways that work for them.
It may suit: Members at the relevant stage of their club experience, including people who may not yet feel fully connected.
Could this work in our club?
Consider Intercultural Dialogue Circles when language, custom, access or club habits may be narrowing who feels able to participate.
A club ready to examine a specific belonging question, listen across different experiences and change a club practice rather than seek agreement on every belief.
A group of six to twelve people with a trained facilitator, a co-facilitator or support contact and enough time to establish norms, reflect and close safely.
A proactive learning conversation where the club can act on de-identified themes and report back what it changed.
Before you start
A narrow, constructive purpose and question, an identified club decision or practice that the conversation can inform and a written list of matters outside the circle's scope.
A facilitator with relevant cultural safety, anti-racism and group-process capability, plus a co-facilitator or support contact and a private escalation route.
A voluntary invitation explaining who will attend, what may be discussed, confidentiality limits, no-recording rules, the right to pass or leave and available support or complaint pathways.
An accessible, private setting with reasonable adjustments, a plan for harmful commentary or distress and a method for recording only de-identified themes and agreed actions.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Intercultural Dialogue Circles will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Circle Invitation and Participation Choices
Let people decide freely whether and how to participate with a realistic understanding of scope and confidentiality.
