E-052 · A 90-day try-out

A club plan for Global Impact Learning Night

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-052 · Global Impact Learning Night
Theme: Theme 2: Engagement & Belonging · Subtheme 3: Cultural Inclusion & Belonging
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for community leadership, project expertise, evidence-aware learning and ethical communication; they are not an endorsement of the named Global Impact Learning Night initiative or this locally designed delivery model.

Primary references consulted

Rotary Action Groups (Rotary International)
Used for: Rotary Action Groups help clubs with community assessments, partners, project planning, monitoring and evaluation and subject expertise.; Meaningful project decisions can require technical advice beyond a general club learning session.
Rotary Community Corps (Rotary International)
Used for: Community members are well placed to identify priorities and should participate in project design, implementation and long-term oversight.; Local knowledge, partnership and leadership are central to sustainable service.
Code of Conduct Requirements for Ethical Communications (Australian Council for International Development)
Used for: Development communications should be truthful, accurate, respectful and protective of privacy and dignity.; Images and messages should remain authentic to context, people and the terms of consent.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Related records 49 Interest-Based Action Groups, 75 Service in Action Reel and 94 Post-Project Reflection Rounds support themed project discussion, service highlights and project learning. None is a literal Global Impact Learning Night record or supplies this guide's comparison, evidence-confidence, ethical-communications and technical-advice controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Rotary Action Groups
Supports: The 4 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Rotary Community Corps
Supports: The 11 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Code of Conduct Requirements for Ethical Communications
Supports: The 6 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club sponsor must approve the learning question, project sample, sources, partner permissions, evidence frame, ethical communication and accessibility before invitations.
The session must not make grant, audit, financial, technical or evaluation decisions outside the club's authority and available expertise.
Community priorities and partner leadership must remain visible, and projects must not be ranked or communicated through deficit, stereotype or unsupported impact claims.
Every identifiable story, image and quotation needs a valid current-use basis; the final club decision must preserve evidence limitations and referral needs.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Global Impact Learning Night to remove avoidable barriers so people from different backgrounds can belong and contribute on fair terms.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Global Impact Learning Night
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Choose the impact question the club needs to answer, such as how community leadership or follow-up affects sustainability, and write the comparison criteria before selecting examples.	Learning-night sponsor and facilitator	Six weeks before the event	A learning question and transparent comparison frame
2	Select a small, varied set of projects using credible current sources, record who produced the evidence and seek partner approval for any material not already cleared for this use.	Evidence curator	Five weeks before the event	A source register and approved project sample
3	Prepare one evidence card per project separating community priority, partner role, activity, output, outcome, limitation, sustainability and claim confidence.	Evidence curator and project reviewer	Three weeks before the event	Comparable evidence cards with no unsupported impact claim
4	Review language, images, rights, privacy, access and cultural context, remove deficit or saviour framing and prepare a plain-language glossary for unfamiliar project terms.	Ethical communications and accessibility reviewer	Two weeks before the event	An accessible and ethically cleared learning pack
5	Work through the evidence cards in small groups, ask what is known and uncertain, and identify which partnership or measurement practice should shape the club's next decision.	Facilitator and table convenors	During the event	A reasoned club learning summary and decision criteria
6	Send any correction to the source or partner, close media permissions and add the agreed assessment, partnership or measurement requirement to the next project brief.	Club service lead and evidence curator	Within ten business days	Corrections closed and one project-decision control adopted

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
Large numbers, moving images or confident language are treated as proof of impact without method, baseline or limitation. — Use a consistent evidence card, state source and confidence, separate output from outcome and exclude claims that cannot be traced.
Projects are ranked without accounting for different community priorities, contexts, resources and timeframes. — Compare practices against the agreed question rather than ranking communities or causes, and keep local partner context visible.
Images and stories portray communities through deficit or are reused without current permission. — Apply ethical communication and renewed-consent checks, foreground community assets and leadership and remove identifiable material whose basis is uncertain.
The learning night substitutes for qualified project design, evaluation, grant or financial review. — Label the session as learning, refer technical decisions to authorised experts and use the output only as a question set for the proper process.
The club sponsor must approve the learning question, project sample, sources, partner permissions, evidence frame, ethical communication and accessibility before invitations.
The session must not make grant, audit, financial, technical or evaluation decisions outside the club's authority and available expertise.
Community priorities and partner leadership must remain visible, and projects must not be ranked or communicated through deficit, stereotype or unsupported impact claims.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Global Impact Learning Night. Look for a broader range of voices being heard, identified barriers being addressed and voluntary feedback showing a stronger sense of belonging.
Projects with traceable sources, partner roles, evidence limits and ethical-communication clearance before inclusion.
Participants correctly distinguishing at least one output, outcome, limitation and inference in the selected examples.
Accuracy, dignity, privacy, rights, access or comparison-bias issues identified and corrected.
One assessment, partnership, sustainability or measurement criterion added to the club's next project decision and used in practice.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Global Impact Learning Question and Project Selection

Choose projects against a transparent learning question rather than availability or promotional appeal.

Open supporting document

Project Impact Evidence Card

Separate what a project did, what changed and what remains uncertain in one comparable record.

Open supporting document

Global Impact Learning Decision Matrix

Turn project comparisons into a specific control for future club decisions.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event brief

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Registration and follow-up log

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Feedback form

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet