E-054 · A 90-day try-out

A club plan for Global Rotary Stories Forum

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-054 · Global Rotary Stories Forum
Theme: Theme 2: Engagement & Belonging · Subtheme 3: Cultural Inclusion & Belonging
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for accurate Rotary context, belonging, ethical storytelling and accessible online participation; they are not an endorsement of the named Global Rotary Stories Forum initiative or this locally designed delivery model.

Primary references consulted

Our History (Rotary International)
Used for: Rotary has developed from a club founded in Chicago in 1905 into an international network with a long service history.; Official Rotary history and archives are the appropriate basis for global historical claims.
Enhancing Belonging and Engagement at Rotary (Rotary International)
Used for: Rotary seeks a culture in which people know they are valued and belong.; Differences should be respected in ways that support equitable participation and contribution.
Code of Conduct Requirements for Ethical Communications (Australian Council for International Development)
Used for: Communications about people and communities should be truthful, accurate, respectful and protective of privacy and dignity.; Images and messages should remain authentic to context and the terms of consent.
Hosting Accessible and Inclusive Online Meetings and Events (Australian Human Rights Commission)
Used for: Accessible online events plan platform accessibility, captions, alternative access, materials and support before the event.; Hosts should manage speaking flow, describe visual content and explain recording and access arrangements.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Related records 15 Mentorship Spotlights, 38 Club Story Circle Night and 54 Rotarian Speaker Exchange support Rotary stories and member-led speaking. None is a literal Global Rotary Stories Forum record or supplies this guide's global-context, hybrid-access, fact-check, ethical-story and speaker-safety controls.

Theme 2 source-assurance wave

What has been checked

4 current primary pages used by this guide were reopened on 9 August 2026.
8 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Our history
Supports: The 12 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Enhancing Belonging and Engagement at Rotary
Supports: Belonging, accessibility, respectful participation and equitable access principles for renewal and club experience.
Does not establish: That a particular meeting model, membership pathway, leadership process or club culture is inclusive without testing with affected people.
Code of Conduct Requirements for Ethical Communications
Supports: The 6 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.
Hosting accessible and inclusive online meetings and events
Supports: Practical accessibility and inclusion safeguards for online and hybrid renewal meetings, consultations, learning and events.
Does not establish: Accessibility conformance, the adjustments a person needs or the suitability of a particular platform, format, recording practice or meeting design.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club sponsor must approve the theme, speaker selection, fair terms, fact and rights checks, accessibility, technical safety, moderation and media controls before promotion.
No speaker may be assigned to represent a country, culture, region, conflict, community or all Rotary clubs, and geopolitical or complaint debate must remain out of scope.
Official Rotary and project claims must be verified and every identifiable person, story, image and quotation needs a valid basis for this forum and any later use.
Automatic recording, transcription and participant downloads must remain off unless every affected person and rights holder approves a defined, accessible later use.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Global Rotary Stories Forum to remove avoidable barriers so people from different backgrounds can belong and contribute on fair terms.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Global Rotary Stories Forum
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Choose one forum question such as what helped people belong or sustain service, then invite speakers privately through real relationships and avoid assigning people to represent a country or region.	Forum curator	Eight weeks before the forum	A focused theme and voluntary speaker group
2	Prepare each speaker individually, agree the specific club, place and time context, clarify what is personal or official and record topics and questions that are out of scope.	Speaker liaison	Six weeks before the forum	Speaker-owned story outlines and boundary notes
3	Verify factual Rotary and project claims, check rights and consent for every asset and prepare accessible context cards without adding national, cultural or political assumptions.	Fact-checker and ethical communications reviewer	Three weeks before the forum	Checked context cards and a cleared asset register
4	Test time zones, connections, captions, sound, pronunciation, speaking order, question tools and fallback channels, and brief the moderator on harmful-comment and safety responses.	Forum producer and moderator	One week before the forum	A tested accessible run sheet and contingency plan
5	Open with the forum boundaries, host equal short stories, route questions through the moderator, let speakers pass and close with a de-identified reflection on belonging or service practice.	Moderator	During the forum	A safely moderated forum and shared learning themes
6	Check privately with every speaker, pay expenses as agreed, correct disputed material, delete unauthorised recordings and choose one local practice to test without copying a story or culture.	Forum curator and club sponsor	Within ten business days	Speaker closeout, correction and media record, and one local trial

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
Speakers are treated as country representatives or drawn into political, conflict, cultural or organisational defence. — Frame each contribution as a particular experience, screen questions, ban ranking and debate and let speakers pass, pause or withdraw.
Personal memories, project claims and Rotary history are blended into an apparently official global account. — Use context cards, verify official claims through current Rotary sources and label personal memory, local practice and historical fact separately.
Hybrid production disadvantages remote speakers or exposes them through recordings, chat, screenshots or unstable connections. — Test accessible channels, provide equal moderation and backup, disable automatic capture and brief the audience on no-recording and screenshot boundaries.
Stories involving communities or project participants are used beyond their consent or dignity. — Review every identifiable person and asset for this forum, apply ethical communication principles and remove content whose partner authority or consent is unclear.
The club sponsor must approve the theme, speaker selection, fair terms, fact and rights checks, accessibility, technical safety, moderation and media controls before promotion.
No speaker may be assigned to represent a country, culture, region, conflict, community or all Rotary clubs, and geopolitical or complaint debate must remain out of scope.
Official Rotary and project claims must be verified and every identifiable person, story, image and quotation needs a valid basis for this forum and any later use.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Global Rotary Stories Forum. Look for a broader range of voices being heard, identified barriers being addressed and voluntary feedback showing a stronger sense of belonging.
Speakers with agreed story, context, terms, questions, access and media choices before promotion.
Factual claims and identifiable assets with a recorded source, rights and current-use basis.
Technical, language, cultural safety, privacy, harmful-question or speaker-support issues raised and resolved promptly.
One local belonging or service practice trialled and reviewed without republishing or generalising the speakers' stories.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Global Rotary Story Invitation and Context Card

Give each speaker control over the exact experience, context and limits they will bring to the forum.

Open supporting document

Global Forum Production and Safety Run Sheet

Coordinate equal, accessible and safe participation across places and formats.

Open supporting document

Speaker Closeout and Local Learning Record

Complete speaker commitments and retain club learning without taking ownership of personal stories.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event brief

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Registration and follow-up log

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Feedback form

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet