E-068 · Theme 2 · Social Connection & Bonding
Member-Hosted Meeting
Use Member-Hosted Meeting to create genuine friendships and informal connections beyond the formal meeting agenda.
Developed further: this summary now draws on an initiative-specific internal editorial draft and attributed references. Human review has not started and will open only at the Full-Corpus Review Build.
What could this idea change?
It helps more people feel known, valued and able to take part in ways that work for them.
It may suit: Members at the relevant stage of their club experience, including people who may not yet feel fully connected.
A simple way to start
- Invite member proposals using a short prompt, publish the available support and choose a host through transparent fit criteria rather than popularity or seniority. Who could lead it: Program chair
- Co-design the purpose, agenda, host decisions, club-held responsibilities, budget, content boundaries, access and withdrawal point in a written agreement. Who could lead it: Member host and meeting producer
- Check speakers, activities, stories, media, rights, advice boundaries, safety and accessibility, obtaining required approval or replacing unsuitable elements. Who could lead it: Governance and access leads
- Rehearse the opening, transitions, questions, timing, technology and fallback, and agree private signals for help, pause, shortening or handing back to the producer. Who could lead it: Member host and meeting producer
- Let the member host lead within the agreement while the producer quietly manages access, time, conduct, safety and any issue requiring an authorised officer. Who could lead it: Member host and meeting producer
What should we look for?
- After 90 days, review Member-Hosted Meeting. Look for repeat participation, new connections across existing groups and members choosing to organise the next activity together.
- Hosts drawn from varied tenures, backgrounds and preferred formats rather than the same confident speakers.
- Each host confirming before and after the meeting that decisions, support, workload and withdrawal rights were clear.
- Attendees reporting a useful different perspective and an accessible way to participate.
- Content, rights, safety, privacy, conduct and technical issues closed before the format is repeated.
Before we say yes
- Does it fit a real local need?
- Can people take part safely and fairly?
- Are the facts, permissions and Rotary branding right?
- Who will lead it, and when will we review it?