Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for Rotary belonging, accessible participation and voluntary consent; they are not an endorsement of the named Connection Bingo Game initiative or this locally designed delivery model.
Primary references consulted
Enhancing Belonging and Engagement at Rotary(Rotary International) Used for: Rotary seeks environments where people are valued, respected and able to contribute.; A connection activity should reduce barriers and avoid pressuring people to disclose personal information.
Hosting Accessible and Inclusive In-person Meetings and Events(Australian Human Rights Commission) Used for: Accessible participation requires attention to venue layout, communication, materials, activities and adjustments.; Equivalent seated, printed, spoken and digital routes support more equal participation.
Chapter B: Key Concepts(Office of the Australian Information Commissioner) Used for: Valid consent should be informed, voluntary, current and specific.; Joining a social game does not create consent for the club to record or publish personal answers.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate record 45 Connection Bingo Game is a literal title match and contributes the broad conversation-card and find-someone-who concept. It does not supply sensitive-topic exclusions, accessible routes, no-name data controls, no-winner hosting, prompt testing or governance controls.
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
6 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Enhancing Belonging and Engagement at Rotary Supports: Belonging, accessibility, respectful participation and equitable access principles for renewal and club experience. Does not establish: That a particular meeting model, membership pathway, leadership process or club culture is inclusive without testing with affected people.
Hosting accessible and inclusive in-person meetings and events Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Australian Privacy Principles Guidelines: Chapter B, Key Concepts Supports: The 8 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The club sponsor must approve the prompt set, prohibited topics, access formats, host briefing and no-data position before use.
Participation, answering and completion must be voluntary and may not influence member standing, recognition or future opportunity.
The club must not collect names, answers, photographs of cards or inferred personal profiles from the activity.
Any prompt that produces distress, discrimination, unwanted disclosure or repeated misunderstanding must be removed rather than defended as harmless fun.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
Why a club might use this
It helps more people feel known, valued and able to take part in ways that work for them.
It may suit: Members at the relevant stage of their club experience, including people who may not yet feel fully connected.
Use it when
Consider Connection Bingo Game when members attend club activity but have few chances to know one another well.
A club social or meeting with enough time for unhurried two-way conversations and a host who can explain boundaries.
Members who can choose a printed, large-print, verbal, seated, paired or no-card route without being singled out.
A prompt set based on low-stakes Rotary interests and experiences rather than health, family, identity, finances, politics or personal history.
Before the club starts
A reviewed prompt bank with safe examples, prohibited topics, a pass symbol and alternatives that do not require movement, reading small print or revealing private facts.
A host briefing explaining consent, respectful endings, no proof, no writing other people's names or details and no public comparison of completed cards.
Accessible cards and participation routes, including large print, high contrast, screen-reader text, spoken prompts, seated pairing and ordinary conversation without a card.
A finish and feedback plan that celebrates conversations rather than completion and destroys marked cards unless a participant chooses to keep their own.
Capacity guide
Likely cost
Low to medium; set a clear per-person ceiling and always include a no-cost option.
Lead time
Two to four weeks for each activity.
People
Three to six people, including a host, organiser and accessibility contact.
A useful club conversation
Questions worth asking
Would I be comfortable being asked this by someone I do not know well, and could I pass without having to justify myself?
Does the game reward listening and mutual exchange, or merely collecting names and facts quickly?
Can someone participate fully while seated, using another format or choosing ordinary conversation instead of a card?
Common traps
Trying Connection Bingo Game when A data-gathering exercise, recruitment qualifier, icebreaker that requires touching or movement, or contest for identifying the most people fastest.
Proceeding with Connection Bingo Game when A group where privacy, conflict or power dynamics make it difficult to pass, correct an assumption or end a conversation safely.
Competition rewards popularity, speed or extroversion and makes incomplete cards visible. — Use no individual winners, cap conversations, celebrate listening and let people finish whenever they choose.
A practical 90-day path
Three milestones for Connection Bingo Game
When
What the club does
Evidence to keep
Days 1–30: Agree the local design
Choose a connection outcome and draft prompts about low-stakes interests, Rotary experiences and hopes that can be answered briefly or passed without explanation. Test every prompt with members of different tenures, cultures, ages, access needs and club roles, removing questions that invite assumptions, status or sensitive disclosure.
A first safe-prompt set A tested prompt and alternative-route record
Days 31–60: Run and adjust the first version
Prepare accessible card formats, a short host script, a seated pairing option, a quiet route and a no-card participation choice. Explain that the purpose is conversation, not completion, and demonstrate how to ask, pass, correct, end a conversation and leave a square blank.
Accessible game materials and host briefing A shared voluntary-participation agreement
Days 61–90: Review the evidence and decide
Host in short rounds, introduce people who want help, prevent crowding and intrusive follow-up, and use reflection pauses instead of calling winners. Invite a private pulse on comfort and new connections, destroy abandoned cards and change or retire any prompt that caused pressure, confusion or exclusion.
A moderated connection activity and issue note A prompt review and repeat decision
Fit it to the club you have
Small club
Use a shared set of five prompts in rotating pairs so familiar members explore something new without pretending they are strangers.
Larger club
Use timed zones and several hosts, cap the number of conversations and avoid a single finish line that encourages rushing or crowding.
Regional or rural club
Avoid prompts that expose overlapping family, health, business or community relationships and offer a telephone-pairing version for people unable to travel.
Metropolitan, hybrid or online club
Use accessible digital prompt cards without automatic matching, recording or attendee-list capture, and give remote participants equal time and a private leave route.
Learn, adapt and know when to stop
Evidence worth keeping
Members reporting several comfortable conversations, including at least one outside their usual group.
Printed, spoken, seated, paired and no-card routes available without requiring disclosure of an access need.
No names, personal answers, rankings or completed-card images collected by the club.
Change course when
A prompt invites sensitive disclosure or lets another person infer identity, health, family, finances, faith, politics or trauma. — Use a prohibited-topic check, test prompts with varied members, provide pass and alternative squares and stop follow-up that becomes intrusive.
Fast movement, noise, small print or crowding excludes participants. — Provide accessible formats, seated and quiet routes, short rounds, floor support and no requirement to cross the room.
Members write down, photograph or later reuse another person's information. — Use square marks only, prohibit names and proof, retain no club copy and destroy abandoned cards.
How to put it into practice
Detailed implementation steps for Connection Bingo Game
Step
Action
Suggested owner
Timing
Evidence or output
1
Choose a connection outcome and draft prompts about low-stakes interests, Rotary experiences and hopes that can be answered briefly or passed without explanation.
Activity designer
Four weeks before the game
A first safe-prompt set
2
Test every prompt with members of different tenures, cultures, ages, access needs and club roles, removing questions that invite assumptions, status or sensitive disclosure.
Member-experience and access reviewers
Three weeks before the game
A tested prompt and alternative-route record
3
Prepare accessible card formats, a short host script, a seated pairing option, a quiet route and a no-card participation choice.
Access lead and host
One week before the game
Accessible game materials and host briefing
4
Explain that the purpose is conversation, not completion, and demonstrate how to ask, pass, correct, end a conversation and leave a square blank.
Host
At the opening
A shared voluntary-participation agreement
5
Host in short rounds, introduce people who want help, prevent crowding and intrusive follow-up, and use reflection pauses instead of calling winners.
Host and floor supporters
During the game
A moderated connection activity and issue note
6
Invite a private pulse on comfort and new connections, destroy abandoned cards and change or retire any prompt that caused pressure, confusion or exclusion.
Activity designer
At close and within three days
A prompt review and repeat decision
Controls and safeguards
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Collect only necessary data, state its purpose and retention, restrict access and provide a practical correction or withdrawal route.
A prompt invites sensitive disclosure or lets another person infer identity, health, family, finances, faith, politics or trauma. — Use a prohibited-topic check, test prompts with varied members, provide pass and alternative squares and stop follow-up that becomes intrusive.
Fast movement, noise, small print or crowding excludes participants. — Provide accessible formats, seated and quiet routes, short rounds, floor support and no requirement to cross the room.
Members write down, photograph or later reuse another person's information. — Use square marks only, prohibit names and proof, retain no club copy and destroy abandoned cards.
Competition rewards popularity, speed or extroversion and makes incomplete cards visible. — Use no individual winners, cap conversations, celebrate listening and let people finish whenever they choose.
The club sponsor must approve the prompt set, prohibited topics, access formats, host briefing and no-data position before use.
Participation, answering and completion must be voluntary and may not influence member standing, recognition or future opportunity.
The club must not collect names, answers, photographs of cards or inferred personal profiles from the activity.
What to measure
After 90 days, review Connection Bingo Game. Look for repeat participation, new connections across existing groups and members choosing to organise the next activity together.
Members reporting several comfortable conversations, including at least one outside their usual group.
Printed, spoken, seated, paired and no-card routes available without requiring disclosure of an access need.
No names, personal answers, rankings or completed-card images collected by the club.
Prompts causing discomfort, ambiguity or exclusion identified and removed before any repeat.
Follow-up: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Connection Bingo Game will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Connection Bingo Prompt Review Sheet
Test each square for usefulness, privacy, access and low-pressure participation.
