E-075 · A 90-day try-out

A club plan for Skills Showcase Rotation

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry
E-075 · Skills Showcase Rotation
Theme
Theme 2: Engagement & Belonging · Subtheme 5: Member Roles & Purpose
Source material
Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for Rotary member value, skill contribution and accessible presentation; they are not an endorsement of the named Skills Showcase Rotation initiative or this locally designed delivery model.

Primary references consulted

  • Deliver Continued Value (Rotary International)
    Used for: Rotary encourages clubs to provide opportunities for members to showcase professional skills and continue finding value as their lives evolve.; Skill sharing can support development and connection when it remains relevant to the member experience.
  • Our Clubs (Rotary International)
    Used for: Rotary membership can expand leadership and professional skills and use talents to make a difference.; The club should present skill sharing as one voluntary contribution route, not an unlimited obligation.
  • Hosting Accessible and Inclusive In-person Meetings and Events (Australian Human Rights Commission)
    Used for: Accessible presentations require attention to invitations, venue, activities, technology, materials and adjustments.; A showcase should support different ways of presenting and receiving information.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

  • Club Playbook - Theme 2
    Candidate record 48 Skills Showcase Rotation is a literal title match and contributes the broad five-minute member spotlight concept using professional or personal skills. It does not supply equitable rotation, access, safety, rights, professional-advice, commercial, media, contact or governance controls.

Theme 2 source-assurance wave

What has been checked

  • 3 current primary pages used by this guide were reopened on 9 August 2026.
  • 6 attributed source claim(s) were mapped to their bounded use in this initiative.
  • Candidate District material remains separate and does not establish this result.
See each source's scope and limit
  • Deliver Continued Value
    Supports: The 49 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
    Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
  • Our Clubs
    Supports: The 21 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
    Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
  • Hosting accessible and inclusive in-person meetings and events
    Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
    Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.

What still needs a person to confirm

  • Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
  • Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
  • Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
  • Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
  • Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Skills Showcase Rotation to connect members' strengths and interests with worthwhile roles that have clear boundaries.

2. Our 90-day try-out

What our club will do for Skills Showcase Rotation
StepWhat we will doWho could lead itOur dateHow we will know it is done
1Invite voluntary expressions of interest across many kinds and levels of skill and publish the selection, support and no-free-work boundaries.Program coordinatorAt least six weeks before each rotationA diverse contributor pipeline
2Agree the exact five-minute outcome, format, introduction, equipment, access, questions, media, advice and later-contact choices with the contributor.Contributor liaisonFour weeks before the spotlightA contributor-approved showcase card
3Review safety, rights, privacy, professional and commercial boundaries and replace or reshape any segment the club cannot host responsibly.Governance and safety leadsThree weeks before the spotlightA content and delivery clearance
4Rehearse timing, access, verbal description, captions or visuals, host introduction, question close and a no-fault pause or withdrawal route.Contributor and hostOne week before the spotlightA tested five-minute run sheet
5Host the contribution within the agreement, interrupt advice-seeking, sales or intrusive questions and state how, or whether, people may follow up.Meeting hostDuring the meetingA bounded, accessible showcase and issue note
6Check the contributor's experience, close media and contact permissions and record only consented club connections or future learning opportunities.Program coordinatorWithin five daysA contributor closeout and rotation learning note

3. Checks before we start

Things our club needs to check
QuestionWhat it means for usWho will checkDone?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
A short demonstration is mistaken for regulated or individual professional advice. — Define the educational boundary, prohibit personal case questions, use a host disclaimer and refer attendees to an appropriate professional process.
Tools, equipment, power, movement, samples or digital demonstrations create safety or security risks. — Screen the format, use static or simulated alternatives, control equipment and stop any element the venue or club cannot supervise.
Selection rewards status, job title or confident public speaking and overlooks other capability. — Use transparent rotation criteria, varied skill categories, supported formats and regular representation review.
The contributor's material, identity or availability is reused for publicity, sales or free-work requests. — Record specific rights and contact choices, use no-publicity and no-referral defaults and obtain a new decision for later use.
The program sponsor must approve selection, content, access, safety, rights, credential, advice, commercial, media and follow-up boundaries before each spotlight.
A contributor's professional title or skill does not authorise the club to present regulated advice, endorsement or certification.
Participation is voluntary and declining or limiting later contact may not affect member standing or opportunity.
Recording, publication, referral or reuse requires a new specific decision from the contributor and any identifiable third party.

4. What changed?

What we will keep an eye on
What mattersWhere we are nowWhat we hope to seeHow we will checkWho
After 90 days, review Skills Showcase Rotation. Look for roles being filled by choice, responsibilities being understood and useful work being completed without avoidable overload.
Contributors representing varied tenures, backgrounds, skill types and preferred presentation formats.
Every contributor approving introduction, questions, media, later contact and advice boundaries before the meeting.
Access, equipment, rights, professional and commercial issues resolved before the segment proceeds.
Contributors reporting respect and useful connection without pressure to sell, advise or volunteer further work.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

01

Skills Showcase Contributor Card

Give the member control over the content, format, boundaries and later use of their contribution.

Open supporting document
02

Skills Rotation and Equity Tracker

Distribute opportunities across varied members, skills and presentation preferences.

Open supporting document
03

Five-Minute Run Sheet and Closeout

Host the spotlight within time and settle questions, permissions and next connections.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

01

Project brief

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

Open worksheet
02

Role card

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet
03

Outcome log

Use this worksheet to note where things stand and choose a few useful signs that will help the club decide what to do next.

Open worksheet