E-080 · A 90-day try-out

A club plan for Member Skills Map Wall

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-080 · Member Skills Map Wall
Theme: Theme 2: Engagement & Belonging · Subtheme 5: Member Roles & Purpose
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for meaningful Rotary connections and privacy-minimal information handling; they are not an endorsement of the named Member Skills Map Wall initiative or this locally designed delivery model.

Primary references consulted

Engaging Younger Professionals: Make Connections (Rotary International)
Used for: Clubs can learn what people care about and use member strengths and interests to create more meaningful connections.
Chapter 3: APP 3 Collection of Solicited Personal Information (Office of the Australian Information Commissioner)
Used for: Personal information collection should be reasonably necessary, lawful, fair and limited to the stated purpose.
Chapter 6: APP 6 Use or Disclosure of Personal Information (Office of the Australian Information Commissioner)
Used for: Personal information should not be repurposed or disclosed beyond the primary purpose without an applicable basis.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Candidate record 53 What I Bring to Rotary Map provides the related concept of a visual member-strengths board. It is not a literal current-title match and does not supply consent, privacy, access, expiry, correction, professional-service or role-suitability controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Engaging Younger Professionals: Make Connections
Supports: The 32 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Chapter 3: APP 3 Collection of solicited personal information
Supports: Data-minimisation, collection-purpose, proportionality and consent safeguards where the Privacy Act and APP 3 apply.
Does not establish: Whether a particular Rotary club is an APP entity or whether a proposed renewal survey, diagnostic or member record is lawful in its actual circumstances.
Chapter 6: APP 6 Use or Disclosure of Personal Information
Supports: The 21 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club must approve the purpose, audience, fields, access, custodian, expiry and prohibited uses before collecting entries.
Participation and every displayed field must be voluntary and must not affect member standing, recognition or opportunity.
The map cannot establish credentials, suitability, screening or authority for any formal role.
Members must be able to review, correct and remove their entry promptly, and the club must delete expired information.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Member Skills Map Wall to connect members' strengths and interests with worthwhile roles that have clear boundaries.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Member Skills Map Wall
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Agree the map's limited purpose and audience, test whether a less visible directory or facilitated introduction would meet the need and document prohibited uses.	Club board delegate and privacy contact	Six weeks before collection	An approved purpose and information boundary
2	Co-design a small set of plain-language categories and contact choices, removing fields that invite sensitive disclosure, ranking, credentials inflation or assumptions about availability.	Member-experience lead and member reference group	Four weeks before collection	A minimal, member-friendly submission form
3	Invite members to opt in, explain visibility and expiry, offer private help and return an exact preview for approval before anything is displayed.	Map custodian	Two weeks before publication	Recorded consent and approved member wording
4	Publish only approved entries in the agreed location, restrict copying or wider access where practical and provide a visible correction and removal route.	Map custodian and access lead	At launch	A controlled and accessible skills map
5	Support introductions without promising free professional services or assigning work, and require a separate role conversation for any project or formal responsibility.	Member-experience lead and project leads	During the trial	Consent-based connections and bounded role enquiries
6	Ask members to reconfirm, change or remove their entry, delete expired source forms and report only de-identified use and access issues.	Map custodian	After three months, then at least annually	A current map and documented data closeout

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
The map exposes personal, employment or contact information beyond what a member expected. — Use field-level opt-in, exact previews, limited audience, minimal details and an immediate removal route.
A listed skill becomes an expectation of free work or repeated volunteering. — State that entries invite a conversation only, allow contact preferences and require a fresh agreement for every contribution.
Labels stereotype members or are treated as evidence of competence or suitability. — Use member-authored descriptive categories, no ratings or endorsements and separate role-specific checks.
The wall becomes outdated, copied or available to unintended people. — Use expiry and reconfirmation, controlled display locations, restricted digital access and prompt deletion of superseded copies.
The club must approve the purpose, audience, fields, access, custodian, expiry and prohibited uses before collecting entries.
Participation and every displayed field must be voluntary and must not affect member standing, recognition or opportunity.
The map cannot establish credentials, suitability, screening or authority for any formal role.
Members must be able to review, correct and remove their entry promptly, and the club must delete expired information.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Member Skills Map Wall. Look for roles being filled by choice, responsibilities being understood and useful work being completed without avoidable overload.
Displayed entries with explicit wording, audience, contact and expiry choices recorded.
Correction and removal requests completed within the published service standard.
Connections or role conversations initiated without automatic allocation or pressure to provide unpaid professional work.
Expired entries and source forms removed, with no sensitive or unnecessary fields retained.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Member Skills Map Consent Card

Let each member choose exactly what the club may display and how others may make contact.

Open supporting document

Skills Map Display Register

Give the custodian a controlled record of approved entries without creating an unrestricted member profile database.

Open supporting document

Introduction and Role Boundary Guide

Help members turn a map entry into a respectful conversation without promising work or bypassing role checks.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Project brief

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

Open worksheet

Role card

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet

Outcome log

Use this worksheet to note where things stand and choose a few useful signs that will help the club decide what to do next.

Open worksheet