E-101 · A 90-day try-out

A club plan for Intergenerational Storytelling Night

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-101 · Intergenerational Storytelling Night
Theme: Theme 2: Engagement & Belonging · Subtheme 6: Intergenerational & Life Stage Support
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for continued Rotary member value, accessible events and purpose-limited story use; they are not an endorsement of the named Intergenerational Storytelling Night initiative or this locally designed delivery model.

Primary references consulted

Engaging Younger Professionals: Deliver Continued Value (Rotary International)
Used for: Clubs can deepen member value by listening, connecting people and adapting the experience over time.
Hosting accessible and inclusive in-person meetings and events (Australian Human Rights Commission)
Used for: Accessible events require usable information and equitable participation formats.
Chapter 6: APP 6 Use or Disclosure of Personal Information (Office of the Australian Information Commissioner)
Used for: Personal information should not be reused or disclosed beyond the understood purpose without an applicable basis.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Candidate record 56 Generations in Rotary Panel Night and record 38 Club Story Circle Night provide related cross-generational and Rotary-story concepts. Neither is a literal current-title match or supplies storyteller control, third-party authority, stereotype, access, question, recording, later-use or closeout controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Deliver Continued Value
Supports: The 49 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Hosting accessible and inclusive in-person meetings and events
Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
Chapter 6: APP 6 Use or Disclosure of Personal Information
Supports: The 21 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club must approve the theme, invitation, facilitator, story agreement, third-party authority, recording, complaint and follow-up arrangements.
Storytelling must be voluntary and no storyteller represents a generation, family, partner or community without authority.
Complaints, safeguarding and sensitive cultural or personal matters require their appropriate separate processes.
Each later use requires specific permission and unapproved recordings, notes and assets must be deleted.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Intergenerational Storytelling Night to keep participation realistic as members move through different work, family, health and life stages.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Intergenerational Storytelling Night
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Agree a learning-focused theme, audience and permitted uses and identify sensitive, cultural, family, partner or complaint material requiring separate authority.	Event sponsor and facilitator	Eight weeks before the night	A bounded story-night charter
2	Invite voluntary storytellers through accessible routes, explain that no one represents a generation and offer several formats and no-record choices.	Story coordinator	Six weeks before the night	A varied and informed storyteller group
3	Prepare individually with each storyteller, agree topic and limits, check third-party and community authority and confirm questions, attribution and recording choices.	Story coach and storyteller	Three weeks before the night	Storyteller-owned briefs and permissions
4	Host timed stories with accessible formats, careful introductions and moderated questions, intervening in stereotypes, intrusive requests or unapproved recording.	Facilitator	During the night	A respectful shared storytelling experience
5	Debrief each storyteller privately, respond to concerns and ask separately whether any story or excerpt may be considered for another use.	Story coordinator	Within three days	Safe closeout and separate later-use choices
6	Share only approved aggregate learning or specifically permitted stories, delete unused recordings or notes and report any club practice selected for follow-up.	Event sponsor	Within four weeks	An authorised record and practical follow-up

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
Confirm venue, accessibility, safety, incident, cancellation and follow-up arrangements for the actual audience and setting.
Stories reinforce generational stereotypes or rank past and present members. — Use personal-experience framing, varied themes and facilitation that challenges generalisations.
A story exposes family, beneficiary, partner or culturally restricted information. — Review third-party authority, remove identifying detail and decline material without the proper permission.
Audience questions pressure storytellers into more disclosure. — Moderate questions, allow passes and provide a story-support contact and separate complaint routes.
Recording or later publicity exceeds what the storyteller understood. — Use no recording by default and obtain fresh, item-specific permission for every later use.
The club must approve the theme, invitation, facilitator, story agreement, third-party authority, recording, complaint and follow-up arrangements.
Storytelling must be voluntary and no storyteller represents a generation, family, partner or community without authority.
Complaints, safeguarding and sensitive cultural or personal matters require their appropriate separate processes.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Intergenerational Storytelling Night. Look for members choosing workable forms of participation and staying connected without pressure to disclose private circumstances.
Storytellers confirming topic, access, question, attribution and recording choices.
Varied experiences heard without age-labelled representation or competition.
No story, image, quotation or recording reused beyond its specific permission.
Aggregate learning or a club follow-up action shared without exposing private details.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Intergenerational Story Night Charter

Set a respectful learning theme and strong story-use boundary.

Open supporting document

Storyteller Agreement and Preparation

Give each storyteller control over content, support and permission.

Open supporting document

Story Night Closeout and Permission Log

Protect storytellers after the event and control any later sharing.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event brief

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Registration and follow-up log

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Feedback form

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet