E-132 · A 90-day try-out

A club plan for Rotary Reconnect Web Page

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: E-132 · Rotary Reconnect Web Page
Theme: Theme 2: Engagement & Belonging · Subtheme 8: Past Member Re-Engagement
Source material: Current playbook index title and category plus an internally authored detailed-guide draft

Initiative-specific development wave

How this draft was developed

These sources support general principles for voluntary Rotary rejoining routes, accessible web content and controlled personal-information practices; they are not an endorsement of the named Rotary Reconnect Web Page or authority for any pathway, form, visitor or membership decision.

Primary references consulted

Rotary Clubs (Rotary International)
Used for: Rotary provides voluntary routes for people whose circumstances have changed to rejoin a former club or find another club.
Web Content Accessibility Guidelines (WCAG) (Australian Government Architecture)
Used for: Australian Government digital guidance adopts WCAG as the standard for accessible web content.
Read the Australian Privacy Principles (Office of the Australian Information Commissioner)
Used for: Where the Australian Privacy Principles apply, personal information, direct marketing and correction require transparent and controlled practices.

Candidate District material consulted

These records remain draft evidence and still need a human source decision.

Club Playbook - Theme 2
Candidate record 82 Digital “Reconnect With Rotary” Hub provides the related landing-page concept with project, event and email-update routes. It is not a literal current-title match and does not supply site-relationship, content ownership, pathway verification, accessibility, privacy, form, analytics, security, response-service, expiry or unpublish controls.

Theme 2 source-assurance wave

What has been checked

3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.

See each source's scope and limit

Rotary clubs
Supports: The 12 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: That the initiative is endorsed by Rotary International or District 9510, that it is permitted by the club's governing documents, that members want it, that it suits the local club, or that it will achieve the intended outcome.
Web Content Accessibility Guidelines (WCAG)
Supports: The 3 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: The club's local need, legal position, capability, cost, safety, accessibility, suitability, likely effectiveness, authority to act or approval of the initiative.
Read the Australian Privacy Principles
Supports: The 2 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping.
Does not establish: Whether the Privacy Act or another duty applies to this club, whether consent is informed and valid, whether collection or publication is authorised, or whether the proposed safeguards are sufficient in the actual circumstances.

What still needs a person to confirm

Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.

The source-verification release gate remains closed.

Checks still on hold

The club must approve the page purpose, relationship to district and club sites, pathways, response capacity, brand, privacy, analytics, accessibility, security and ownership.
A visitor's selected enquiry cannot authorise automatic newsletter, project, social, membership or publicity follow-up.
No former-member directory, testimonial or identifiable story may appear without a separate current authority and publication process.
Every pathway and form must have an owner, service standard, expiry and tested correction, withdrawal, retention and unpublish route.

Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.

1. Is this worth trying here?

What we hope will change: Use Rotary Reconnect Web Page to offer former members a respectful way to reconnect without assuming that they want to rejoin.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Reconnect Web Page
Step	What we will do	Who could lead it	Our date	How we will know it is done
1	Approve the page purpose, audience, site relationship, pathways, non-recruitment boundary, brand, privacy, analytics, accessibility, security and content ownership.	Digital lead and club board sponsor	Eight weeks before launch	A controlled reconnect-page charter
2	Verify each offered pathway with its owner, conditions, participant limit, next step, response time and expiry and remove anything the club cannot currently support.	Content custodian and pathway owners	Six weeks before launch	A current reconnect pathway register
3	Draft a short page around visitor questions, with clear choices for social, service, updates, rejoining and no further contact and no claim that one route suits everyone.	Content designer and former-member adviser	Five weeks before launch	A human, choice-led page draft
4	Build the page and forms with semantic structure, keyboard access, readable contrast, meaningful links, clear errors, minimal data, no preselection and equivalent telephone or offline action.	Web editor and accessibility checker	Three weeks before launch	An accessible functional page
5	Test every pathway, form, notice, response, account permission, device view and failure case with former-member and accessibility testers and fix all blocking issues.	Independent testers and response owners	Before launch	A passed content, access and response test
6	Publish under approved ownership, monitor response service and errors, review content monthly, remove expired pathways and complete correction, withdrawal, retention and annual governance checks.	Content custodian and club board sponsor	Monthly and annually	A current, supported and governed page

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Check the idea with the people affected and confirm its purpose, owner and practical limits before putting it into use.
Protect member choice and privacy, make participation accessible, and do not infer belonging or satisfaction from attendance alone.
The page becomes a recruitment funnel that combines unrelated choices. — Use separate plain-language pathways and forms, no preselected consent and no membership follow-up unless the visitor selects that route.
Stale projects or events create false expectations. — Require owners and expiry dates, run monthly checks and automatically unpublish or visibly close unsupported pathways.
The digital experience excludes people or hides important conditions. — Meet the approved accessibility standard, test with users, publish conditions before forms and provide equivalent telephone and offline action.
Forms, analytics or third-party embeds collect more information than visitors expect. — Minimise fields and tools, document purpose and retention, restrict access and remove any tracking or embed that cannot meet the approved privacy and security boundary.
The club must approve the page purpose, relationship to district and club sites, pathways, response capacity, brand, privacy, analytics, accessibility, security and ownership.
A visitor's selected enquiry cannot authorise automatic newsletter, project, social, membership or publicity follow-up.
No former-member directory, testimonial or identifiable story may appear without a separate current authority and publication process.
Every pathway and form must have an owner, service standard, expiry and tested correction, withdrawal, retention and unpublish route.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
After 90 days, review Rotary Reconnect Web Page. Look for respectful reconnections made with consent, chosen next steps and follow-up that honours people who decline further contact.
Every published pathway carrying a current owner, conditions, response time and expiry date.
Keyboard, screen-reader, contrast, zoom, error, mobile, low-bandwidth and non-digital checks completed at launch and after material change.
Enquiries receiving the selected response within the published service standard without automatic cross-enrolment.
Broken links, stale content, access failures, corrections, withdrawals and retained form data resolved by their due dates.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Made for this initiative

Tailored supporting documents

These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.

Reconnect Page Charter and Pathway Register

Define the page boundary and keep every reconnect option current and owned.

Open supporting document

Accessible Reconnect Page Content Map

Turn visitor questions into a concise, usable and equivalent set of actions.

Open supporting document

Reconnect Page Test and Operations Log

Prove that the page, forms and human responses keep working after launch.

Open supporting document

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

Open worksheet

Are we ready to try this?

Use this worksheet to decide whether a small first try is realistic and what the club must settle before it starts.

Open worksheet

Member pulse check

Use this worksheet to hear what people experienced and decide what to change next.

Open worksheet