Current playbook index title and category plus an internally authored detailed-guide draft
Initiative-specific development wave
How this draft was developed
These sources support general principles for belonging, accessible participation and respectful authority over Aboriginal and Torres Strait Islander culture and knowledge; they are not an endorsement of the named Rotary Welcome Ritual or approval to use any word, ceremony, story, symbol, music, image or gesture.
AIATSIS Code of Ethics for Aboriginal and Torres Strait Islander Research(Australian Institute of Aboriginal and Torres Strait Islander Studies) Used for: Respect, Indigenous self-determination and leadership, accountability and responsibility should guide work involving Aboriginal and Torres Strait Islander peoples, culture and knowledge.
Candidate District material consulted
These records remain draft evidence and still need a human source decision.
Club Playbook - Theme 2 Candidate record 84 Club Welcome Phrase or Ritual provides a closely related welcome-practice concept. It is not a literal current-title match and does not supply the present consent, belief, accessibility, cultural authority, host, trial, concern or sunset controls.
Theme 2 source-assurance wave
What has been checked
3 current primary pages used by this guide were reopened on 9 August 2026.
3 attributed source claim(s) were mapped to their bounded use in this initiative.
Candidate District material remains separate and does not establish this result.
See each source's scope and limit
Enhancing Belonging and Engagement at Rotary Supports: Belonging, accessibility, respectful participation and equitable access principles for renewal and club experience. Does not establish: That a particular meeting model, membership pathway, leadership process or club culture is inclusive without testing with affected people.
Hosting accessible and inclusive in-person meetings and events Supports: The 71 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
AIATSIS Code of Ethics for Aboriginal and Torres Strait Islander Research Supports: The 6 attributed Theme 2 claims attached to this source, limited to the implementation elements and supporting documents named in each initiative-level claim mapping. Does not establish: Accessibility or inclusion conformance, the needs or preferences of any person or community, cultural authority to act, the suitability of a format or venue, or local approval.
What still needs a person to confirm
Confirm the member, prospective-member, past-member and community needs, preferences and consent that the local design assumes.
Confirm which privacy, safeguarding, incorporated-association, charity, work health and safety, food, liquor, copyright, licensing, screening and other duties apply to the club and the activity.
Test accessibility, cultural safety, belonging, language and alternative participation routes with affected people and recognise First Nations cultural authority rather than inferring suitability from the guide.
Confirm every local fact, starting point, cost, role, current service contact, measure, stopping condition and platform capability before the club decides to proceed.
Confirm the authority and current scope of each primary source, resolve login-gated or moved-page references and keep any candidate District material attributed and unapproved until its source decision is made.
The source-verification release gate remains closed.
Checks still on hold
The board must approve the purpose, participation boundary, accessibility, host script, trial period, feedback route and retain, revise or stop decision.
No person may be required or pressured to recite, affirm, stand, touch, disclose, use a camera or otherwise demonstrate belonging.
Aboriginal or Torres Strait Islander cultural material requires the appropriate local authority and cannot be adopted from a generic example.
A welcome practice cannot replace accessible meeting information, personal hospitality, complaint handling or action on exclusion.
Still an internal draft: source interpretation, local suitability, accessibility, governance and editorial approval remain open checks.
What could this idea change?
A consistent welcome helps people build relationships sooner and understand how they can take part.
It may suit: New and prospective members, and the club members helping them settle in.
Could this work in our club?
Consider Rotary Welcome Ritual when the club's identity is unclear, contested or expressed more strongly in words than in member experience.
A club that has listened to members and guests about arrival, introductions, access, uncertainty and what makes welcome feel genuine.
A short practice tied to useful information, names, participation choices and a human point of contact rather than performance or symbolism alone.
A trial that can be changed or stopped after cultural, accessibility and participant feedback.
Before you start
A clear welcome purpose based on participant feedback and an approved boundary that makes participation optional, brief, accessible and non-religious unless the club has a lawful and inclusive basis otherwise.
A cultural and rights screen for language, symbols, music, stories, gestures, images and any Aboriginal or Torres Strait Islander cultural material, with local authority where required.
Accessible alternatives for people who cannot hear, see, speak, stand, touch, read quickly, use the main language or join through the primary channel.
A named host, tested wording, explanation for guests, private feedback route, trial period and board decision date for retaining, changing or ending the practice.
At the end: At the 90-day review, compare the recorded measures with the starting point, resolve the listed governance holds and tell participants whether Rotary Welcome Ritual will change, continue or stop.
Made for this initiative
Tailored supporting documents
These working documents use the decisions, safeguards and evidence needs of this initiative. Complete them with the people affected and keep the agreed version with the club's project record.
01
Welcome Purpose and Cultural Screening Record
Show why each element is proposed and whether the club has authority to use it.
