M-T1-DA-07 · A 90-day try-out

A club plan for Rotary Online Community Hub

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-DA-07 · Rotary Online Community Hub
Theme: Theme 1: Attraction & Visibility · Subtheme DA: Digital Attraction
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-DA-07 · Rotary Online Community Hub

1. Is this worth trying here?

What we hope will change: Provides one maintained digital front door for local projects, events, resources, discussion and participation, with clear boundaries between public information, community interaction and private records.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Online Community Hub
Step	What we will do	Who could lead it
1	Validate priority user tasks and decide which functions belong in the hub rather than another channel.	Hub Product Owner
2	Prototype navigation and participation journeys with diverse users, including assistive-technology users.	Service Designer
3	Configure the minimum viable hub with secure access, moderation, notices, backups and content ownership.	Technical Lead
4	Pilot with a bounded community, test incidents and fix usability, access and governance failures.	Pilot and Quality Lead
5	Launch in stages and review whether each feature creates enough community value to retain.	Hub Governance Group

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Do not make registration mandatory for public information that can be provided safely without an account.
Use accessible design, privacy by default, role-based access, multi-factor authentication, updates, backups and tested data export.
HIGH - a community hub is an ongoing service with privacy, moderation, accessibility, security and continuity duties.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Priority tasks completed without assistance

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

Open worksheet