M-T1-DA-17 · A 90-day try-out

A club plan for Digital Community Leadership Events

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-DA-17 · Digital Community Leadership Events
Theme: Theme 1: Attraction & Visibility · Subtheme DA: Digital Attraction
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-DA-17 · Digital Community Leadership Events

1. Is this worth trying here?

What we hope will change: Convenes leaders and residents online around a defined civic challenge, combining evidence, equal participation and a public action record without presenting Rotary as the decision authority.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Digital Community Leadership Events
Step	What we will do	Who could lead it
1	Frame the civic question and publish what the event can inform, recommend or decide.	Civic Event Sponsor
2	Invite a balanced participant mix and disclose selection rationale and relevant interests.	Stakeholder Curator
3	Rehearse evidence, facilitation, accessibility, cyber security, moderation and failure scenarios.	Producer and Digital Safety Lead
4	Facilitate equal opportunities to contribute and distinguish fact, experience, option and commitment.	Independent Facilitator
5	Publish a neutral record and transfer actions only to owners with authority to accept them.	Rapporteur

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
No candidate, party, office-holder or sponsor receives preferential speaking time, attendee data, endorsement language or control of the record.
Explain recording, quotation and participant visibility before entry, and provide a private or asynchronous contribution route.
HIGH - platform security, participation inequity, partisan perception and false authority can undermine a civic event.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Participation across the intended civic sectors

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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