M-T1-MP-12 · Worksheet 1

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards. It belongs to the club pack for Rotary Event Media Kits.

Where this idea came from

Playbook entry: M-T1-MP-12 · Rotary Event Media Kits
Theme: Theme 1: Attraction & Visibility · Subtheme MP: Media & Public Relations
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-MP-12 · Rotary Event Media Kits

Who is this for?

What we hope people will get from it: Equip journalists covering a Rotary event with one controlled source for logistics, facts, spokespeople, images and rapid updates.

Who should be there, what will help them take part and what is the smallest useful session?

Plan the session

Session plan
When	What happens	Who leads	Access or safety	Follow-up
Before	Check the purpose, place or platform, permissions and who is doing what
Welcome	Explain why people are here, what choices they have and how to ask for help
Main activity	Run the activity and check that people are comfortable and included
Close	Explain what happens next and how people will hear back
After	Store notes safely, deal with any problems and follow up

Back to the club pack

See all M-T1-MP-12 pages and worksheets