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M-T1-PC-13 · Theme 1

Rotary Awareness Roadshow

Takes a compact, evidence-led Rotary experience to several communities, adapting the invitation to each place while retaining one controlled message, kit and follow-up system.

Where this idea came from

Playbook entry
M-T1-PC-13 · Rotary Awareness Roadshow
Theme
Theme 1: Attraction & Visibility · Subtheme PC: Public Campaigns
Source material
Existing checked Theme 1 guide
Linked playbook entry
M-T1-PC-13 · Rotary Awareness Roadshow

What could this idea change?

Communities can encounter Rotary locally and discuss their priorities without travelling to a club venue or receiving a generic city-centred pitch.

Could this work in our club?

  • Residents in locations with limited Rotary visibility, host organisations, local media and prospective volunteers or partners. Use when several host locations have distinct audiences but a shared awareness gap.

Before you start

  • A route plan with host agreements, venue access, travel, weather and equipment contingencies.
  • A modular presentation and display kit with approved local adaptation fields.
  • A location-coded enquiry workflow that routes responses to a responsible local contact.

At the end: Send each host a location-specific conversation and action summary within five business days and confirm every public enquiry has a named local owner.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

01

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

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02

Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

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03

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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