M-T1-PC-18 · A 90-day try-out

A club plan for Rotary Community Impact Reports

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PC-18 · Rotary Community Impact Reports
Theme: Theme 1: Attraction & Visibility · Subtheme PC: Public Campaigns
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PC-18 · Rotary Community Impact Reports

1. Is this worth trying here?

What we hope will change: Turns project records into a concise, comparable public report that shows resources, shared contribution, verified results, limitations and next commitments.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Community Impact Reports
Step	What we will do	Who could lead it
1	Set the report boundary and reconcile the initiatives, partners, resources and outcomes included.	Impact Reporting Lead
2	Validate source records and distinguish measured outcomes from outputs, estimates and anecdotes.	Evidence and Finance Reviewers
3	Invite participant and partner review of attribution, context, privacy and material omissions.	Stakeholder Assurance Lead
4	Produce plain-language narrative, data tables and accessible visual explanations with sources and limitations.	Report Editor
5	Publish, log corrections and assign every future commitment to an owner and reporting date.	Board Sponsor

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Never combine unlike measures, count the same person twice or convert volunteer hours into an unsupported impact value.
Suppress small groups and unnecessary identifiers where publication could reveal sensitive participation or circumstances.
HIGH - inaccurate figures, re-identification, inaccessible publication or unowned promises undermine accountability.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Material figures reconciled to source evidence

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Implementation and budget plan

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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