M-T1-PS-02 · A 90-day try-out

A club plan for Member Story Video Series

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-02 · Member Story Video Series
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-02 · Member Story Video Series

1. Is this worth trying here?

What we hope will change: Introduces Rotary through short first-person member videos that reveal varied motivations, service experiences and realistic ways to contribute.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Member Story Video Series
Step	What we will do	Who could lead it
1	Select a balanced first group of willing members and explain the purpose, audience and limits of the series.	Series Producer
2	Hold a pre-interview conversation and agree the member's safe topics, boundaries and desired call to action.	Interviewer
3	Record concise answers and supporting footage without exposing private homes, documents or third parties.	Video Lead
4	Fact-check the edit, add accurate captions and alt text, and obtain the featured member's release approval.	Editor and Rights Reviewer
5	Publish on the agreed cadence, moderate responses and invite the next diverse group of voluntary participants.	Channel Manager

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Record consent separately from club participation and provide a clear correction, withdrawal and take-down route.
Do not disclose health, family, employer, beneficiary or safeguarding information unless demonstrably necessary and expressly approved.
Medium — video can expose personal information or create pressure to perform; consent and take-down controls are essential.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Approved videos released to schedule

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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