M-T1-PS-14 · A 90-day try-out

A club plan for Member Spotlight Series

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-14 · Member Spotlight Series
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-14 · Member Spotlight Series

1. Is this worth trying here?

What we hope will change: Profiles members through their skills, service practice and learning, revealing the range of people and contributions behind local Rotary work.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Member Spotlight Series
Step	What we will do	Who could lead it
1	Build a balanced candidate list and invite participation privately with an easy decline option.	Series Coordinator
2	Interview the member about one service contribution, collaborators, challenge, learning and next opportunity.	Profile Writer
3	Verify project claims and obtain any partner, employer, image or third-party permissions.	Fact and Rights Reviewer
4	Return the final profile to the member for approval and publish it in an accessible format.	Editor
5	Route reader interest to the named project and review the series for representation or repetition.	Follow-Up Coordinator

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Participation is opt-in and carries no status advantage; record a correction and take-down route.
Do not disclose occupation, family, health, beliefs or contact details unless relevant, proportionate and specifically approved.
Medium — uneven selection or unnecessary personal detail can create perceived favouritism and privacy harm.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Profiles released with member and rights approval

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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