M-T1-PS-21 · A 90-day try-out

A club plan for Rotary Impact Speaker Series

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-21 · Rotary Impact Speaker Series
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-21 · Rotary Impact Speaker Series

1. Is this worth trying here?

What we hope will change: Convenes a recurring program of project practitioners and community contributors who explain evidence, challenges and practical lessons through moderated public talks.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Impact Speaker Series
Step	What we will do	Who could lead it
1	Curate the season themes and select speakers for relevance, evidence, diversity and practical value.	Series Curator
2	Issue a precise invitation and confirm contribution, logistics, rights, expenses and public description.	Speaker Liaison
3	Develop and rehearse the run sheet, introduction, question route, access provision and technical fallback.	Event Producer
4	Host and moderate the session, distinguishing speaker views from Rotary positions and commitments.	Moderator
5	Thank speakers, answer outstanding questions and publish only the approved summary or recording.	Follow-Up Editor

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Selection or appearance does not imply Rotary endorsement; disclose relevant affiliations and sponsorship.
Agree biography, image, quotation, recording, editing and reuse rights separately and do not announce before acceptance.
High — speaker authority, neutrality, recording rights and live questions must be controlled for every session.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Sessions delivered with all speaker terms confirmed

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

Open worksheet