What could this idea change?
Preserves local service history and contributor voices while making access, restrictions, provenance and correction visible.
M-T1-PS-22 · Theme 1
Rotary Community Story Archive
Builds a governed collection of approved stories, images, recordings and metadata so community memory remains discoverable, usable and rights-aware.
Where this idea came from
- Playbook entry
- M-T1-PS-22 · Rotary Community Story Archive
- Theme
- Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
- Source material
- Existing checked Theme 1 guide
- Linked playbook entry
- M-T1-PS-22 · Rotary Community Story Archive
Could this work in our club?
- Community researchers, schools, members, alumni, partners and future project teams seeking reliable local stories. Use when story assets are scattered across personal devices, old websites and unlabelled club storage.
Before you start
- An archive policy covering scope, appraisal, metadata, access levels, retention, disposal and complaints.
- A secure sustainable repository with backup, export, migration and administrator succession capability.
- A rights and sensitivity review process for copyright, privacy, safeguarding, cultural protocols and donor restrictions.
At the end: Invite corrections and additional context, record every access or restriction decision, and conduct an annual preservation and permissions review with the accountable custodian.
Before your club says yes
Does the idea fit?
Talk with the people it is meant to serve and check that the need is real.
Who can say yes?
Name the person or group that can approve the work, spending and any safety arrangements.
Are people protected?
Check privacy, consent and safety. Collect only the information you genuinely need.
Can everyone take part?
Check the language, format, place, technology and cost for barriers.
Are the facts and permissions right?
Check names, claims, images, quotations, partner references and Rotary branding.
How will we learn?
Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.
Worksheets for your club
Open them online, print them or change them to suit the way your club works.
Communications and content planner
Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.
Open worksheetWorkflow and minimum-data register
Use this worksheet to map each step and keep only the information the club genuinely needs.
Open worksheet