M-T1-PS-25 · A 90-day try-out

A club plan for Rotary Storytelling Podcast

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-PS-25 · Rotary Storytelling Podcast
Theme: Theme 1: Attraction & Visibility · Subtheme PS: Public Storytelling
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-PS-25 · Rotary Storytelling Podcast

1. Is this worth trying here?

What we hope will change: Establishes a club-owned, season-based podcast that combines narration, interviews and field audio to tell a coherent range of local service stories.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary Storytelling Podcast
Step	What we will do	Who could lead it
1	Design the season arc and test its listener promise against six distinct episode briefs.	Showrunner
2	Assign hosts and producers and complete research, guest and field-recording plans for the pilot pair.	Series Producer
3	Record narration, interviews and approved location sound using consistent technical and consent standards.	Recording Lead
4	Edit the pilot episodes, verify claims, clear rights and prepare transcripts and useful show notes.	Editorial and Accessibility Lead
5	Launch the season, manage feedback and actions, and decide renewal only after an end-of-season review.	Publisher and Audience Lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Keep the feed, hosting account, source files and passwords under documented club ownership with a succession plan.
Apply episode-level consent, evidence, music, archive, accessibility and safeguarding checks even when a format becomes routine.
High — a recurring feed compounds consent, rights, account-ownership and correction failures across a whole season.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Episodes released against the season plan

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

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