M-T1-SP-06 · A 90-day try-out

A club plan for Rotary-Council Civic Initiative

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-SP-06 · Rotary-Council Civic Initiative
Theme: Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-SP-06 · Rotary-Council Civic Initiative

1. Is this worth trying here?

What we hope will change: Turn a council-identified civic improvement into a jointly governed Rotary delivery project with visible public benefit and accountable asset ownership.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Rotary-Council Civic Initiative
Step	What we will do	Who could lead it
1	Validate the civic need with users and the responsible council business unit.	Community-needs lead
2	Secure concept endorsement before fundraising or public announcements.	Council project sponsor
3	Complete design, permit, procurement and site-safety decisions.	Technical workstream
4	Deliver with authorised supervision and documented change control.	Delivery manager
5	Hand over the asset, maintenance record and public information.	Council asset owner

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
No elected representative may commit council resources outside formal delegation and procurement processes.
Comply with site permits, contractor licensing, accessibility, engineering and work-health-and-safety requirements.
High — public assets, delegated authority, procurement, engineering and site safety create non-transferable council obligations.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Concept and site approvals are obtained before commitment.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

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Implementation and budget plan

Use this worksheet to turn the idea into a short list of actions, dates, costs and responsibilities.

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Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

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