M-T1-SP-15 · A 90-day try-out

A club plan for Cultural Institution Partnerships

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-SP-15 · Cultural Institution Partnerships
Theme: Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-SP-15 · Cultural Institution Partnerships

1. Is this worth trying here?

What we hope will change: Work with museums, galleries, libraries and cultural centres to interpret local service stories through authoritative collections and inclusive public programming.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Cultural Institution Partnerships
Step	What we will do	Who could lead it
1	Explore thematic fit with the curator before selecting Rotary material.	Institution liaison
2	Audit objects, images and testimony for provenance, rights and sensitivity.	Collections coordinator
3	Co-design interpretation and access with relevant source communities.	Curatorial working group
4	Install or deliver the programme to institutional conservation and access standards.	Production manager
5	Return loans, permissions and audience findings to all contributors.	Registrar

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Respect Indigenous Cultural and Intellectual Property and institution-specific cultural protocols.
Do not alter, reproduce or publish collection material beyond the documented licence.
High — provenance, copyright, cultural authority and collection care must be controlled asset by asset.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Curatorial brief and rights register are complete.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

Open worksheet

Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

Open worksheet