M-T1-SP-20 · A 90-day try-out

A club plan for Regional Collaboration Network

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-SP-20 · Regional Collaboration Network
Theme: Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-SP-20 · Regional Collaboration Network

1. Is this worth trying here?

What we hope will change: Connect clubs and organisations across neighbouring communities to coordinate services, share capability and tackle issues that cross municipal boundaries.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Regional Collaboration Network
Step	What we will do	Who could lead it
1	Map cross-border needs, assets and existing regional forums.	Regional analyst
2	Recruit a balanced founding group from affected localities.	Network sponsor
3	Adopt the charter and select one regional coordination task.	Founding members
4	Assign local delivery leads and a central dependency tracker.	Secretariat
5	Review regional benefit and representation before expanding membership.	Network chair

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Regional decisions must not override a member's legal authority, local commitments or community consultation.
Rotate venues and participation methods so distance and digital access do not silence smaller communities.
Medium — centralised decisions, travel barriers and uneven resourcing can disadvantage smaller or remote communities.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Priority locations and sectors are represented.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

Open worksheet

Workflow and minimum-data register

Use this worksheet to map each step and keep only the information the club genuinely needs.

Open worksheet

Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

Open worksheet