M-T1-SP-25 · A 90-day try-out

A club plan for Public Sector Leadership Forum

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-SP-25 · Public Sector Leadership Forum
Theme: Theme 1: Attraction & Visibility · Subtheme SP: Strategic Partnerships
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-SP-25 · Public Sector Leadership Forum

1. Is this worth trying here?

What we hope will change: Convene public-sector and community leaders for a non-partisan, action-focused exchange on a defined civic challenge.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for Public Sector Leadership Forum
Step	What we will do	Who could lead it
1	Consult agencies and community stakeholders to refine the civic question.	Programme curator
2	Invite participants through authorised channels with roles and attribution stated.	Public-sector liaison
3	Brief the moderator on neutrality, conflicts and system constraints.	Forum chair
4	Facilitate evidence, community perspective and bounded action design.	Independent moderator
5	Confirm authorised actions and publish an accurate non-partisan record.	Secretariat

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
Do not use the forum for party-political endorsement, fundraising access or undisclosed lobbying.
Respect public-sector codes, caretaker conventions, confidentiality and agency media approval.
High — political neutrality, public-sector integrity, confidentiality and speaking authority require careful moderation.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Relevant agencies and community perspectives are represented.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Facilitation and conversation guide

Use this worksheet to hold a respectful conversation, hear different views and tell people what happens next.

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Communications and content planner

Use this worksheet to prepare clear messages and check the facts, permissions and approval before sharing them.

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Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

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