M-T1-YS-03 · A 90-day try-out

A club plan for School Leadership Workshops

Use this as a starting point. Cross out what does not fit, add what is missing and make it your club's own.

Where this idea came from

Playbook entry: M-T1-YS-03 · School Leadership Workshops
Theme: Theme 1: Attraction & Visibility · Subtheme YS: Youth & Schools
Source material: Existing checked Theme 1 guide
Linked playbook entry: M-T1-YS-03 · School Leadership Workshops

1. Is this worth trying here?

What we hope will change: Gives students a practical leadership rehearsal built around their real school or community challenge rather than a generic motivational talk.

What is happening in our club or community now?What is the smallest useful version we could try? What will we leave out?

Board contactPerson leading the workPerson checking what happened

2. Our 90-day try-out

What our club will do for School Leadership Workshops
Step	What we will do	Who could lead it
1	Ask students and staff what leadership situation the workshop should help solve.	Learning designer and school liaison
2	Build a participatory run sheet with scenarios, reflection and an action canvas.	Lead facilitator
3	Brief screened facilitators and test materials for readability and accessibility.	Youth protection officer
4	Deliver with school staff present and give students genuine choices in participation.	Facilitation team
5	Capture anonymous learning evidence and hand the action plan to the school owner.	Evaluation lead

3. Checks before we start

Things our club needs to check
Question	What it means for us	Who will check	Done?
No unsupervised breakout group led solely by a Rotary volunteer.
Avoid forced personal disclosure, public ranking or deficit-based examples.
HIGH — workshop participation, disclosures and adult-to-student contact require school supervision and child-safe facilitation.

4. What changed?

What we will keep an eye on
What matters	Where we are now	What we hope to see	How we will check	Who
Attendance and completion by intended cohort.

After 30 days

Is it reaching the right people? Is anything unsafe, unfair or harder than expected?

After 60 days

Make one useful change based on what people have told you.

After 90 days

Compare with where you started. Decide whether to change it, continue it or stop.

Before your club says yes

Does the idea fit?

Talk with the people it is meant to serve and check that the need is real.

We have checked this

Who can say yes?

Name the person or group that can approve the work, spending and any safety arrangements.

We have checked this

Are people protected?

Check privacy, consent and safety. Collect only the information you genuinely need.

We have checked this

Can everyone take part?

Check the language, format, place, technology and cost for barriers.

We have checked this

Are the facts and permissions right?

Check names, claims, images, quotations, partner references and Rotary branding.

We have checked this

How will we learn?

Note where things stand now, check in at 30, 60 and 90 days, and decide what to do next.

We have checked this

Worksheets for your club

Open them online, print them or change them to suit the way your club works.

Event and session plan

Use this worksheet to plan who the session is for, when it will happen, how people can take part and what happens afterwards.

Open worksheet

Roles, roster and handover

Use this worksheet to decide who will do each job, who can step in and what needs to be handed over.

Open worksheet

Partnership and stakeholder map

Use this worksheet to agree what the club and any partners will each contribute, decide and protect.

Open worksheet

Training and mentoring guide

Use this worksheet to prepare a practical learning or mentoring session and follow up afterwards.

Open worksheet