E-006 · Theme 2 · Onboarding & First 90 Days
Welcome Gift from a Peer
Use Welcome Gift from a Peer to give new members a clear first 90 days, early relationships and a useful way to contribute.
Developed further: this summary now draws on an initiative-specific internal editorial draft and attributed references. Human review has not started and will open only at the Full-Corpus Review Build.
What could this idea change?
A consistent welcome helps people build relationships sooner and understand how they can take part.
It may suit: New and prospective members, and the club members helping them settle in.
A simple way to start
- Approve a capped welcome menu: a handwritten or accessible-format note, a current first-weeks card and an optional low-value local token, with clear prohibited items and a no-gift choice. Who could lead it: Membership lead and treasurer
- Ask the new member privately whether they want a peer welcome, how they prefer contact and whether any format or item should be avoided, without asking for unnecessary reasons. Who could lead it: Onboarding coordinator
- Match one available near-peer using only relevant preferences the member has chosen to share, introduce both people and brief the peer on the member's chosen contact boundary. Who could lead it: Peer welcome coordinator
- Prepare the welcome from the approved menu, personalise the note with one genuine sentence and check every date, link, name and access format on the first-weeks card. Who could lead it: Matched peer
- Hand over or send the welcome in the member's chosen way, explain there is no expectation to respond or reciprocate and offer one practical introduction or question channel. Who could lead it: Matched peer
What should we look for?
- After 90 days, review Welcome Gift from a Peer. Look for agreed early steps being completed, at least one useful club connection and every promised follow-up being delivered.
- New members offered physical, digital and no-gift choices with consent recorded before peer contact.
- Approved welcomes delivered in the member's chosen format within ten days.
- Peer introductions and any single requested connection completed without unwanted repeat contact.
- Member feedback on whether the welcome felt personal, appropriate, accessible and free from obligation.
Before we say yes
- Does it fit a real local need?
- Can people take part safely and fairly?
- Are the facts, permissions and Rotary branding right?
- Who will lead it, and when will we review it?